Office Administrator

Job Description

Each day at Behavior One Autism Solutions, we have the privilege of performing meaningful work in service to others in the field of Applied Behavior Analysis (ABA). Through our stable team of professionals, we recognize and develop a depth of expertise within each other, so we can better serve our clients. If you have been seeking a culture that values and enables personal growth as a professional where you will be recognized and supported by management for your expertise, then we invite you to apply to Behavior One.

Your identity and purpose at Behavior One will be cultivated by a team that is genuinely interested in your growth as a person and professional. All levels of staff directly inspire our agency’s vision and work to achieve our goals consistently and efficiently. We care about your development as a professional and will work with you by providing all the tools necessary for you to succeed in your role.

The Office Administration position will be responsible for scheduling for the organization and plays a vital role in ensuring and upkeeping appointments for our clients and staff. This role may include additional administrative duties that require strong organizational and communication skills.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Uses various computer applications, such as database management and word processing
• Professionally answers telephones, takes client intakes, answers employee questions, completes employee requests, and redirects callers to appropriate parties when necessary
• Creates, maintains, and enters data into databases
• Schedules appointments using spreadsheets or software
• Inputs travel appointments and manages route schedules
• Corresponds with insurance payors via written or verbal communication
• Inputs client authorizations into spreadsheets and software
• Manages and analyzes email inbox, prioritizes urgent requests, and responds in a professional and timely manner
• Maintains working knowledge of current company functions, services hierarchy, protocol, procedures, and software
• Maintains working knowledge of California laws surrounding lunches, breaks, and travel
• Regularly updates clinical teams and pertinent parties with developments
• Greets employees and clients upon entry
• Completes tasks as assigned by management

Minimum Qualifications (Knowledge, Skills, and Abilities)

Preferred: High school diploma or equivalent

• At least one year of job-related experience

Skills:

• Must have excellent verbal and written communication
• Must be organized
• Must have time management and coordination

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Flexible schedule
• Parental leave
• Professional development assistance

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday

Application Question(s):

• Please provide 2-3 references we could reach.

Ability to Relocate:

• Tustin, CA 92780: Relocate before starting work (Required)

Work Location: In person