Office Administrator

Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

Job Title:Office Administrator

Principal Duties and Responsibilities

• Provide primary telephone coverage as well as back-up to ensure continuous phone coverage is maintained. Requires prompt and pleasant answering of telephones and taking accurate messages.
• Performs a diversity of secretarial and project coordination duties, including composing correspondence, compiling reports, word processing, spreadsheet creation and manipulation of reports, emphasis on creating and manipulating spreadsheets.
• Maintain contractor/vendor files, purchasing records, etc.
• Opens and date stamps all daily mail and distribute mail to each staff member.
• Copies data and complies records and reports
• Manage, organize, and maintain various filing systems
• Process P-cards daily in Coins database and send weekly P-card scorecard to branch manager
• Provide and process PO’s. Complete each POs with proper vendor information, job and work order info with purchase detail and submits to AP.
• Complete and provide any requested missing POs to AP as inquired weekly by Irvine AP dept.
• Provide work order numbers to AP
• Check all UPS and FedEx deliveries to ensure no damage and tag with proper work order

Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)

• High School Diploma preferred or equivalent experience
• 2 years' experience in an office environment.
• 2 years' work experience with Microsoft Excel and Word
• Strong oral and written communication skills
• Excellent organization and interpersonal skills
• Excellent customer service communications

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $22 - $24 Per Hour

#Mesa

#LI-mesa

#LI-hvacjobs

#LI-Onsite