Additional detail:
Coordinates calendars, meetings, and conferences; develops trip itineraries and presentation and handout materials; coordinates travel for an executive(s).
Completes expense and mileage reports for an executive(s).
Prepares and/or proofs for accuracy various documents, including correspondence, memos, meeting notices and agendas, charts, presentation slides, handouts, forms, and spreadsheets.
Greets visitors, answers and screens phone calls, takes messages, and sets up conference calls for an executive(s).
Provides input into developing and revising administrative policies, procedures, standards, and methods, and provides guidance and interpretation on policies and procedures.
Communicates objectives, tasks, and decisions to staff on behalf of an executive(s).
Advises and assists an executive on high-level administrative matters and operations.
May provide guidance to others.
Performs related work as assigned.
Knowledge of accepted business practices and procedures.
Knowledge of applicable rules, regulations, and policies.
Knowledge of related legislative and legal practices and procedures.
Skill in the use of standard office equipment and software.
Ability to handle high-level administrative issues; to analyze and solve work-related problems.
Ability to communicate effectively.
Ability to provide guidance to others.
Experience in administration management. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred. Experience and education may be substituted for one another.
Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.