Executive Assistant

POSITION SUMMARY

An Executive Assistant is responsible for the day-to-day personal and business operations, execution of tasks on behalf of the Founder. This role requires confidentiality, organization, punctuality, and reliability.

ESSENTIAL FUNCTIONS

• Provide a high level of organization and ability to analyze information, identify problems, and solve complex problems.
• Manage, monitor, process emails, expenses, and travel management
• Maintain the personal calendar ensuring appropriately timed reminders.
• Create regular reports of daily tasks, financial needs, and update internal notes by utilizing the internal Asana system.
• Take diligent notes when requested as reminders or during meetings.
• Project manage high level efforts to ensure accuracy, timely delivery, and execution.
• Facilitate internal communications as directed.
• Take the lead on miscellaneous initiatives as assigned.
• Provide leadership with all available information necessary to make informed and strategic decisions.

REQUIREMENTS

• Highly advanced with MAC & IOS products

Collaborations, Scan docs, FaceTime, Screen record, Audio record ,SMS Attach notes to notes, Markup , Add images, Grid vs gallery, AI apps, Voice memos, Dictation, Command Keys, Apple Wallet, Screen Mirroring , Grids in notes, Numbers , Definitions, Numbers -Basic, Comments and Images.

• Proficiency with Apple Numbers, Zoom
• Proven record of project management and task execution
• High level of organization
• Aware, mindful, trustworthy, and tenacious

ADDITIONAL MUST HAVES

• Adaptable to new technology and working environments
• Work well in a fast paced environment
• Have reliable transportation, valid driver's license and excellent driving record
• Be a good listener
• Ability to take criticism
• No other job commitments
• Prior executive / personal assistant experience preferred

Additional incentives

• Travel reimbursement
• Medical reimbursement

Job Type: Full-time

Pay: $40.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person