Non-Profit Payroll Specialist/Bookkeeper

The Payroll Specialist/Bookkeeper is responsible for maintaining accurate financial records, managing accounts, and ensuring compliance with financial regulations within the non-profit organization. This role plays a crucial role in supporting the organization's mission by efficiently managing financial transactions and providing financial insights to aid decision-making. Other duties entail managing payroll processes and ensuring compliance with union regulations. Your responsibilities will include accurately processing payroll for employees, maintaining up-to-date financial records, and collaborating with various entities to address payroll and financial related inquiries. This role requires attention to detail to ensure accurate and timely compensation for employees.

Duties:

· Accurately compute and process payroll on a regular basis, including.

· Calculating wages, deductions, and overtime

· Ensure timely and accurate payment of wages, benefits, and other compensation elements.

· Prepare and distribute paychecks or direct deposits to employees.

· Maintain accurate payroll records and employee information in our system.

· Respond to employee inquiries regarding payroll matters.

· Ensure accurate employee data and resolve any discrepancies.

· Prepare reports on payroll expenses, taxes, and deductions as needed.

· Compile financial data for grant applications and reporting to funding organizations.

· Assist with year-end payroll activities such as W-2 preparation.

· Maintain and update financial records using accounting software.

· Record, track and analyze financial transactions, including income, expenses, and donations.

· Reconcile bank statements and financial accounts regularly.

· Process invoices and ensure timely payments.

· Stay up to date on changes in nonprofit accounting regulations and practices.

Requirements:

· Proven experience as a Payroll Specialist or similar role.

· Strong understanding of payroll principles and practices.

· Proficient in using accounting software (e.g., QuickBooks) and MS Office Suite.

· Knowledge of general ledger accounting and journal entries.

· Familiarity with accounts receivable and accounts payable processes.

· Ability to perform bank reconciliations related to payroll transactions.

· Excellent attention to detail and accuracy in data entry.

· Strong analytical and problem-solving skills.

· High level of confidentiality and integrity when handling sensitive employee information.

· Bachelor’s degree in accounting, Business Administration or a related field.

Skills:

· Excellent organizational skills and time management skills.

· Strong communication and interpersonal skills.

· Ability to work independently and collaboratively in a team.

· Analytical mindset and problem-solving skills.

· Commitment to the mission and values of the organization.

This job description serves as a general guideline for the role and may be subject to modification based on organizational needs. If you have a passion for numbers and accurate financial processing, we would love to hear from you.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 5 years (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person