Address
Form of workLand Development Administrative Assistant
Bend, OR
We exist to create community. Pahlisch Homes is a land developer and home builder that creates master plan communities that become a place for people to gather, to connect, and to experience authentic community with neighbors.
The Land Development Administrative Assistant will assist the Land Development team by providing administrative and accounting support for projects in the acquisition, due diligence, and construction phases.
Attributes:
- Intentional in providing prompt and accurate data with excellent attention to detail
- Innovative spirit to develop a thorough understanding of the unique aspects of each project
- Servant’s heart in collaborating with coworkers, vendors and trade partners
Competencies:
- Solution-Focused: Solutions-focused people don’t let workplace problems stop their progress. They remain focused on finding the best possible solution to resolve the problem so that quality work can continue.
- Taking Responsibility: Completing tasks without being prompted; working constructively with others to complete projects; and exercising initiative beyond just the scope of a job description.
- Positive Energy: Engaging with coworkers in cheerful, respectful, polite manner; contributing constructively to conversations and team meetings and avoiding behaviors that drain energy from others.
- Leadership: Influencing others in a way that moves the team forward; being constructive in a way that helps the team to reach goals. Regardless of having a leadership title, employees who demonstrate leadership competency actively participate in discussions, ask questions, listen to others, and help build consensus on a team.
- Team Accountability: Understanding the interdependency of the workplace and acknowledging that individual work impacts the work of the team and the work of the overall organization. An accountable team member will ensure their own work is done in a timely and effective manner to contribute to the success of their own team and the Company.
- Collaboration: Working cooperatively with others to deliver positive results; sharing helpful information and resources in a timely manner, accommodating others’ needs, and asking for help when needed to meet deadlines and commitments.
- Communication: The ability to interact and exchange information effectively with others; keeping stakeholders informed of important information in a timely manner and engaging in meaningful dialogue that results in greater clarity.
- Technical Development: Enhancing the ability to do the present and future job better through continuing to refine knowledge and learning completely new skills.
- Problem-Solving/Critical Thinking: The ability to analyze workplace problems, come up with creative solutions, and then to test and effectively implement the solutions within the scope of responsibility.
- Customer Responsiveness: Identifies internal and external customers, develops an understanding of their needs, builds trust with them, and always seeks to enhance the customer experience.
Responsibilities:
- Enter project data and documentation into project management software applications.
- Assist in procuring contractor bids and comparison analysis for Land Development jobs.
- Process vendor contracts for signature and cost tracking.
- Manage vendor compliance, insurance, and renewals.
- Assist in accumulating, summarizing, and tracking market and project-specific data.
- Prepare and manage project reports, pertaining to status updates, budgets, cash flow, job costing, and schedules.
- Prepare active JV partner draws.
- Work closely with Land Development, Finance, and Accounting teams.
- Liaise with title companies for development packages and with jurisdictions for permit and system development cost data.
- Coordinate and track payments and project-specific warranty and performance bonds from starts to close out.
- Assist in property holdings management and associated accounts payables/receivables.
Requirements:
- 3+ years’ experience in construction or project development accounting coordination preferred.
- Proficient in Microsoft Suite.
- Able to pick up new technology, software, and applications quickly.
- Excellent oral and written communication skills.
Supervisory responsibilities:
No supervisory duties for this position.
Work environment:
- This job operates in a professional office environment and may be required to meet with vendors and trades on site.
- This role routinely uses standard office equipment such as computers, phones, and photocopiers.
Physical demands:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position must be able to remain in a stationary position 75% of the time. The person in this position needs to occasionally move about the office to access copiers, scanners, etc. The person in this position constantly operates a computer. This position must be able to frequently communicate with vendors and colleagues via email and phone.
Travel required:
None
