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SalaryEligible for one day of telework following successful completion of probationary period and approval of supervisor.
This position provides general administrative support to the Office of Human Resources, including front-line assistance, records management, employment verification (written, verbal, and meeting with investigators), researching, routing correspondence; drafting letters and documents; collecting and analyzing information, HR mail, and general clerical duties.
Duties and Tasks:
- Maintain and manage Human Resources records, including official employee records (paper and electronic), and other personnel related records.
- Retain and destroy records in accordance with established policies and procedures; maintaining the integrity of the HR records; collect organizing and filing documents into the filing systems; review and scan documents into an electronic database; index scanned documents; and review previously scanned records for image quality assurance and data accuracy.
- Assist with labor law poster compliance, internal audits and HR procurement.
- Assist with budget and travel expense reimbursement.
- Maintain and update NOVA HR’s webpage and NOVAnet page.
- Provide prompt, professional, and courteous service to all customers.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Basic to intermediate knowledge of Human Resources functions and procedures.
- Proficient in computer applications, including but not limited to Microsoft Office (Word, Excel, PowerPoint) and Microsoft Outlook.
- Ability to communicate effectively, both in written and oral formats.
- Ability to work efficiently and effectively with co-workers, colleagues across the College and general public.
- Ability to coordinate with different team.
- Strong organizational and time management skills
- Committed to accuracy and attention to detail
- Intermediate to advance knowledge of MS Excel
- Excellent at follow-through and meeting deadlines.
- Ability to maintain confidentiality.
- Ability to multi-task while working in a fast-paced environment.
- Experience with administrative support.
- Experience in office management
- Experience with forward facing customer service.
- Experience with records management
- Experience with employment verification.
- Experience in creating and managing PDF forms.
- Experience with document imaging.
- Experience using PeopleSoft, and ImageNow.
This position is open for current NOVA employees only.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to
