Administrative Recruitment Assistant

About the role: This role will support our 3-person candidate team with performing various

recruitment, onboarding and administrative tasks between our web-based platforms. You will be

helping our candidates move through our processes and find their dream jobs all over the

United States, while ensuring the safety and privacy

Technology currently used: Slack, Airtable, Asana, Zapier, G Suite, Gmail, Streak, Jotform,

Typeform, Grasshopper, Calendly, Zoom, and Canva

Responsibilities / Tasks:

Monitoring shared inboxes and updating records / uploading files / responding to emails

as needed

Auditing reference forms submitted by candidates and matching resume positions to

submitted references

Email and text correspondence with candidates regarding their onboarding materials and

templated follow-ups for submission and appointment-setting reminders

Editing call and interview transcripts and documents for clarity, grammar and spelling

Formatting documents for client presentation

Sending templated emails, texts and follow-ups to candidates and references

Reviewing and auditing candidate materials at the time candidates are interviewing and

following up with candidates for updated materials

Drafting job-specific recruitment and notification emails for candidates

Conducting preliminary online audits of candidates’ online presences pre-interview

Sending templated recruitment and sourcing emails to pre-selected lists of candidates

Preparing candidates’ materials for client presentation and drafting emails in others’

inboxes for sending

Updating candidates’ descriptions and pipelines in Google Streak and Asana

(Nice to have): Speaking with references on the phone and collecting references; ability

to follow up with candidates on the phone using phone scripts for material submission,

filling out applications on behalf of candidates, checking in on availability

Platforms Required:

Airtable, Streak, Jotform, Asana, Slack, Canva, Grasshopper, G Suite, among others

Qualifications:

- 2+ years of experience working in HR, recruiting and/or customer service roles

- Familiarity with our tech suite, specifically Asana, Airtable, Jotform, Zapier and/or Streak,

strongly preferred!

- Exceptional attention to detail

- Consistent and reliable communication with the ability to meet deadlines

- Comfortability working with a largely female and LGBTQ+ team

- Fluency in English, both written and verbal

- Ability to communicate with candidates and references using phone scripts and

Grasshopper, our VoIP, preferred but not required

Hours:

- Monday - Thursday from 9am to 5pm EST

- Fridays from 12pm - 4pm EST