Address
Form of work
SalaryPosition Information
Posting Title
Temporary – Human Resources Assistant Senior (Administrative Support)
Job Requisition Number
COA091226
Position Number
T61006
Job Type
Full-Time
Division Name
Austin Water Utility
Minimum Qualifications
Education and/or Equivalent Experience:
- Graduation from an accredited high school or equivalent, plus three (3) years of experience in a field related to the job.
- Additional education may substitute for one (1) year of the required experience up to a maximum of three (3) years.
Licenses and Certifications Required:
None.
Notes to Applicants
Position Overview:
This position will be responsible for supporting the payroll team and providing Administrative Support to the Human Resources management team. The incumbent will help to gather data and create reports for distribution. This position will also conduct various administrative duties, supporting Human Resources management team. In addition, this position could also perform the below job duties:
This position will be responsible for supporting the payroll team and providing Administrative Support to the Human Resources management team. The incumbent will help to gather data and create reports for distribution. This position will also conduct various administrative duties, supporting Human Resources management team. In addition, this position could also perform the below job duties:
- Greet visitors and direct them to appropriate person.
- Answer phone lines and take messages.
- Schedule and coordinate meetings
- Tyle letters, memos, form and other correspondence
- Pick up, sort and deliver mail to appropriate person.
- Gather, file and retrieve documents, records and reports.
- Maintain records, enter data into spreadsheets
When completing the City of Austin employment application:
- Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
- A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
- A resume will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
If you are selected for hire:
- Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
- If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite – including construction sites, parking lot, garage or in any personal vehicle located on the premises.
Pay Range
$22.40 – $25.48 per hour
Hours
Monday – Friday, 8:00 a.m. – 5:00 p.m., or other hours based on business needs.
(Some Weekend work could be required) Hybrid/flexible schedule available.
(Some Weekend work could be required) Hybrid/flexible schedule available.
Job Close Date
03/18/2024
Type of Posting
External
Department
Austin Water Utility
Regular/Temporary
Temporary (No benefits)
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
Waller Creek Center, 625 E. 10th St., Austin, 78701
Preferred Qualifications
Preferred Experience:
- Experience working in an HR environment.
- Skills and experience in preparing written communications, including creating, reviewing, and memos, reports, correspondence, meeting minutes, and presentations
- Experience with Microsoft Word, Excel and PowerPoint.
- Able to stay organized with multiple project deadlines.
- Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Provides Administrative Support, which may include data entry; maintaining databases; sorting records; assisting employees with filling out forms; creating a variety of correspondence, announcements, records, forms, and reports; and performing related activities.
- Responds to requests for information from employees and/or the general public over the phone, in-person, and via e-mail regarding a variety of HR programs, job opportunities, or other related information.
- Administers or assists with administration of HR or training programs.
- Assists with implementation of HR procedures and processes.
- Schedules, coordinates, or delivers training modules.
- Provides advice and counsel to employees on routine interpretations of City personnel policies.
- Assists more experienced HR staff members in solving HR problems.
- Assists in the analysis of HR problems by compiling a variety of data and information; prepares related reports; files information; and reconciles and verifies information for accuracy and completeness.
- Participates on teams with HR and other team members.
Responsibilities – Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others.
May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Knowledge of Federal, State, and Local laws.
- Knowledge of City practices, policies, and procedures.
- Knowledge of basic HR or training principles.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software.
- Skill in data analysis and related software.
- Skill in planning and organizing.
- Ability to handle hostility, conflict, and uncertain situations.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to train others.
- Ability to develop and maintain current knowledge about HR and in the operations of the City and its departments.
- Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
- Ability to establish and maintain good working relationships with other City employees and the public.
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
