Human Resources Administrative Assistant

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

Are you a seasoned professional who has a passion for Human Resources and customer service? Do you enjoy working in a collaborative team environment and working on special projects? If this sounds like the perfect opportunity for you, please consider a position with Loudoun County Government's Department of Human Resources as an HR Administrative Assistant as the next step in your career.

Who We Are

In the Loudoun County Department of Human Resources, we serve the people who serve the community. We hire innovative thinkers and doers whose commitment to teamwork is evident. We are difference makers who support people, services, and initiatives in the evolving Loudoun community. We demonstrate effective hiring by adhering to legal, ethical, and inclusive best practices, positioning ourselves as an employer of choice. We seek Difference Makers who bring relevant and unique experiences and model values and skills that support the Loudoun Difference with a strategic Human Resources approach.

#WeAreLoudounHR

Job Summary

As a Human Resources Administrative Assistant, you will have the opportunity to support cross-divisional teams, participate in special projects that provide top notch customer service through different platforms of communication. Reporting directly to the HR Administrative Manager, the HR Administrative Assistant is a non-supervisory position that primarily supports the Administrative and Workforce Planning Divisions, and may support other divisions, by responding to routine and sensitive inquiries from County staff, citizens, and public officials in a prompt and courteous manner. The successful candidate will be able to work in a team focused environment, independently and handle shifting priorities with agility organizing and prioritizing work to meet departmental deadlines.

The HR Administrative Assistant is an essential position within the Department of Human Resources and will serve as the point of contact in a highly visible customer focused environment, performing a wide range of confidential Human Resources and administrative functions across multiple HR program areas. Key responsibilities include, but not limited to:

• Advertises job ads and finalizes recruitment closeouts;
• Responds to employment recruitment and job application inquires;
• Assists in the coordination of HR recruitment activities;
• Responds to employment verification inquires;
• Assists in tracking Virginia unemployment submissions and claims;
• Assists in the development and editing of divisional SOPs;
• Serves as a records retention coordinator;
• Maintains Human Resources official personnel file management;
• Provides orientation for new employees by sharing onboarding packages and explaining County policies;
• Ensures compliance with the federally regulated I-9/Employment Eligibility Verification program;
• Assists in coordinating the County’s employee photo ID program;
• Assists in the coordination of the County’s Service Award Program;
• Prepares reports and presentations for internal communications;
• Assists with working the Human Resources front counter, answering phones, general inquires and processing of incoming mail;
• Maintains departmental email boxes, calendars, and meeting room schedules;
• Tracks office supply inventories and orders supplies for HR divisions;
• Maintains confidentiality in the performance of job duties;
• Contributes to the coordination and setup of various departmental related events;
• Provides administrative support to departmental staff with special projects.

Minimum Qualifications

Requires any combination of education and experience equivalent to a high school diploma and four (4) years directly related administrative experience. Strong knowledge of Human Resources administrative best practices. Skilled in confidential record handling, problem solving, critical thinking, and administrative environments. Ability to communicate effectively, both verbally and in writing. Ability to establish positive and collaborative working relationships at all levels of the organization.
Proficiency in MS Office software required. Certified Administrative Professional (CAP) and previous related Human Resources experience with HRIS software desirable. Experience with posting job announcements highly encouraged. Virginia Notary Commission strongly preferred. Applicants are encouraged to highlight any experience or education in administration, customer service, clerical support, recruitment, onboarding, developing SOPs, and any related professional certifications or licenses. Bilingual Spanish/English encouraged.

Job Contingencies and Special Requirements

Employment is contingent upon successful completion of background checks to include criminal, credit, and motor vehicle.