Hr Administrative Coordinator

HOYA and Seiko Driven by passion for innovation and development, Hoya Vision is constantly moving boundaries.  By use of extensive research and cutting- edge technology we provide tailored optimized experiences - both for the eye care professional and the spectacle wearer. 

HOYA VISION CARE, North America

Job Title:                 HR Administrative Coordinator                                           

Department:          HR

Reports To:            Human Resources Director                                                   

Location:                Corporate office

The Human Resources Admin Coordinator is responsible for assisting the Human Resources department with providing guidance, support, and coordination in the consistent and effective application of policies, procedures, and practices of the Human Resources department. The HR Admin Coordinator's main responsibility is to assist the Corporate HR department in every aspect of human resources by responding to queries of employee. In addition, the HR Admin Coordinator is responsible for assisting with recruiting, and onboarding for new hires, completing reference and background checks and drug screens, conducting exit interviews and providing summaries, employee engagement, and supporting projects assigned by the Human Resources Director.

• Answering payroll related questions for employees
• Distribute paychecks to the labs.  Follow guidelines in payroll procedure. 
• Submit any employee payroll changes including the following: new hires, terminations, department changes, time off (PTO, sick, leave of absence), employee data changes, salary changes, and other miscellaneous payroll changes.
• Deliver orientation and onboarding sessions as required for new hires.
• Running, Inputting and Maintaining HR reports
• Creating, monitoring, and administering employee badges.
• Assisting with the full recruiting process, to include pre-screening applicants, setting up interviews, scheduling Harrison Assessments, completing reference checks, completing offer letters, sending background checks and drug screens and scheduling orientation.
• Assign required HOYA University training for employees per training requirements.
• Manage employee vision benefit program.
• Conduct exit interviews and provide summaries to leadership.
• Assist with addressing employees HR related question and concerns.

• Assist with company's employee engagement initiative.  
• Develop and implement ideas for the improvements for employee relations.
• Support the Corporate Human Resources department in general communications and campaigns including organizational announcements, survey updates and wellness campaigns.
• Perform other duties and complete special projects as requested.

Diversity - Promotes a harassment-free environment.

Ethics - Treats people with respect; Keeps commitments; Works with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.

Judgment - Displays willingness to make timely decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.

Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED.
• Associates degree in HR preferred.

• 3 to 5 years clerical, secretarial or administrative experience required.
• Previous experience in Human Resources strongly preferred.

• Excellent written and verbal communication skills required.
• Proficient in Microsoft Word and Excel required.

• While performing the duties of this job, the employee is expected to observe the posted safety requirements in the areas they are working.
• Through understanding of Hoya's Injury and Illness Prevention Program and safety policies
• Closed toe and heel shoes are required.

PHYSICAL REQUIREMENTS:

While performing the duties of the job, the employee is regularly required to work in a siting position, reach forward with hands and arms, and walk.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. 

NON-EXCLUSIVE:

The duties outlined in this document are not limited to what is presented and are not exclusive.  You may be asked from time to time to perform additional duties by your supervisor or another member of management.

 At HOYA, our foundation is built upon a diverse and inclusive work environment.  Together, our differences are key to maintaining an inclusive culture that supports and inspires employee's uniqueness.  Our differences ignite our innovation and connects us to our diverse customers and communities we serve. 
 We're passionate about maintaining an inclusive work environment, not only because it's the right thing to do, it promotes and celebrates differences.  We are also committed to providing equal opportunity to people of all races, ethnicities, religions, genders, sexual orientations, gender identifications, disabilities, ages, philosophies, and veteran statuses at all levels of the organization.
Hoya and Seiko Optical is committed to providing equal opportunity in all employment practices, including but not limited to selection, hiring, promotion, transfer and compensation to all qualified applicants and employees without regard to age, race, color, national origin, religion, gender, handicap or disability, or any other category protected by federal state or local law.