Address
Form of work
SalaryNote: To apply for a state agency job with TFC, you must complete the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.
Performs complex (journey-level) administrative support or technical program assistance work for Minor Construction. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Works under general supervision with moderate latitude for the use of initiative and independent judgment.accounting, budgeting, purchasing, training, payroll, records management, and property management. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS:
¨ Receives portal requests, creates work orders and closes work orders upon completion in computerized maintenance management system (CMMS). Serves as back-up and enters staff labor as needed.
¨ Prepares purchase requisitions and processes invoices and receiving reports.
¨ Prepares, edits, and distributes correspondence, studies, reports, forms, and documents.
¨ Develops, coordinates, and maintains records, records management, archiving, and filing system.
¨ Performs data entry and retrieval in CMMS (Micro-Main), procurement database (CAPPS), and Microsoft Office programs.
¨ Responds to telephone calls, correspondence and other inquiries.
¨ Receives and reviews documents, forms, applications, and other written work for completeness and accuracy of information.
¨ Reads and analyzes incoming memos, submissions, and reports; prioritizes and plans distribution.
¨ May assist in compiling and analyzing data, making calculations, and preparing reports.
¨ Serves as credit card administrator
¨ Manage Minor Construction’s billing, manual billing, separate billing, issuing credits, and aging reports (reconciliation).
¨ Advises staff on where action may be required to stay within budget.
¨ Performs related work as assigned
MINIMUM QUALIFICATIONS:
¨ Minimum Five ( 5) years’ experience in administrative support.
¨ A high school diploma and graduation from a junior college, technical college, or completion of coursework from an accredited four-year college with substantial coursework in public or business administration. Experience and education may be substituted for one another
KNOWLEDGE, SKILLS & ABILITIES:
¨ Knowledge of agency programs, policies, and procedures; the methods, principles, and practices of the agency; fiscal or budgeting techniques and practices; and office management.
¨ Working knowledge of office practices and administrative procedures.
¨ Skill to prepare correspondence and documents, including writing and editing reports; and to maintain records and records management systems.
¨ Skill to prepare documents using correct spelling, grammar, and punctuation.
¨ Skill in the use of personal computers and applicable programs, applications, and systems; and basic office machines and equipment.
¨ Ability to research, analyze, and interpret policies and state and federal laws and regulations.
¨ Ability to proofread and review documents for clarity and consistency.
¨ Ability to perform data entry and retrieval.
¨ Ability to prepare and maintain records, files, and reports.
¨ Ability to protect sensitive and confidential information.
¨ Ability to provide customer service.
¨ Ability to meet deadlines.
¨ Ability to train others.
¨ Ability to communicate effectively, both orally and in writing.
¨ Knowledge of accounting, budgetary, and management principles, practices, and procedures.
¨ Skill to identify and develop budgetary reports and schedules.dinating activities, the use of a computer and applicable software, and critical thinking.
¨ Ability to study and evaluate programs and propose recommendations, and to communicate effectively.
PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:
This classification functions in a standard office environment. There are no unusual dangers involved, but the position will have exposure to dust, environmental allergens, pathogens, and other microorganisms consistent with business activities and human contact. The position holder must be able to work effectively with people under varying conditions, must be able to work extended periods at a computer, and must be able to work longer than eight hours in a workday as necessary. Physical requirements also include the ability to move items up to 30 lbs. and perform tasks requiring fine motor skills and coordination.
Veterans: Use your military skills to qualify for this position and others at TFC. Go to www.texasskillstowork.com to translate your military experience, training, and formal education into civilian job terms, qualifications, and skill sets.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 15P Aviation Operations Specialist, AZ Aviation Maintenance Administrationman, 741X CWO - Ship's Clerk, YN Yeoman, PERS Personnel Administration (Warrant), 0100 Basic Administrative Marine, 170 Personnel Officer (Warrant), 3F5X1 Administration, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-1717 with questions or for additional information.
Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
Incomplete applications will not be considered.
Conditions of Employment:
Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement.Follow application instructions and fill out application form completely for further consideration.
If selected for interview, all veterans must provide a DD214 long form.Official transcripts or other minimum requirement validations will be requested at the time of interview.
As part of its employment process, TFC may procure or have prepared a criminal background check. An applicant with an unsatisfactory criminal background check report is ineligible to be hired for the position for which the report is initiated.
Driver’s record check will be conducted by the agency. Satisfactory driving records are required for driving state or personal vehicles and motor driven equipment to conduct agency business. CDL “Drivers” must consent to TFC’s Drug and Alcohol Testing Policy against the illegal use of alcohol and drugs.
If hired, employee must provide document(s) within three (3) days of hire date that establish identity and employment eligibility. A complete list of acceptable documents is on file with the local Texas Workforce Commission office. We are unable to sponsor or take over sponsorship of an employment Visa.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Note: Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.
WIT Job Number: 16503935
Job Type: Full-time
Pay: $48,000.00 - $73,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Austin, TX 78701: Relocate before starting work (Required)
Work Location: In person
