AddressResponsibilities
Purpose: This Administrative Assistant role will provide cross-functional support to the MRO/Capital/EPC global purchasing organization. Job Duties include, but are not limited to, the following:
Primary responsibility of supporting leaders in multiple US locations and collaborating with support teams globally
Extensive calendar management, strategically coordinating and prioritizing time-sensitive matters for multiple leaders to optimize efficiency and time management
Arranges domestic and international business travel. Books flights, cars, makes hotel and restaurant reservations, acquires Visa/Passport requirements as necessary
Completes expense reports for self and others and submits on behalf of leader and/or team in compliance with TER guidelines
Maintain distribution lists and organizational chart. Department focal point for Records Management
Coordinating large group meetings both internal and external, ensuring visitor access and direction is provided
Department focal point for and resource for office tools, equipment and supplies
On-boarding new hires, request appropriate accesses, setup office space, order hardware, peripherals, and office phone
Ordering materials and supplies using appropriate applications
Handling mail, faxes, shipping and other department requirements
Serves as a member of the Purchasing Office Professional (POPs) team and provides backup for Purchasing administrative support staff
The successful candidate will demonstrate the ability to:
Work independently to produce quality and timely results with minimal supervision
Communicate and relate well to people from all levels both internally and externally
Work effectively with people from diverse backgrounds and cultures
Demonstrates comfort and skill when using technology, and aptitude to continuously become proficient in new software systems as needed
Provide quick, accurate, and consistent decision-making and problem-solving with excellent communication skills and impeccable attention to detail
Work diligently to proactively maintain smooth day-to-day office operations
Multitask, manage complex schedules, and meet deadlines
Qualifications
Associate's degree or higher preferred
Experience working in an office environment, performing administrative tasks, providing support to coworkers, and managing multiple priorities
An organized self-starter enabling good judgment
Well-organized, detail-oriented, ability to multitask with great follow up skills
Strong verbal and written communication skills
Proficiency in Microsoft applications, such as Excel, Word, PowerPoint, SharePoint, Teams and Outlook
Experience with the creation and manipulation of large spreadsheets desired
CategoryAdministrative
FunctionClerical / Administrative
Req IDJN -042024-121084
