Full Charge Bookkeeper/Office Manager

[About Us]
Nova Home Support, LLC is a small, innovative home care company that provides around-the-clock residential support to a sweet, funny individual with autism, severe mental illness, medical/ADL needs, and behavioral challenges. The program is located in the Los Gatos/Scotts Valley area, between Santa Cruz and San Jose. Learn more about us at www.novahomesupport.com.

[Overview of Job Duties]
We are looking for a well-rounded, detail-oriented team member with prior experience in full-charge bookkeeping to dedicate approximately 30-35 hours per week to a variety of accounting, bookkeeping, payroll, purchasing, scheduling, and operational/logistical duties. This is a fully benefitted, full-time position that offers a great deal of day-to-day flexibility, in that most of the work can be completed at times that are convenient for you (as long as your regular schedule includes some weekday business hours). Since we are a 24/7 program, you must also be available to support the management team on infrequent occasions when time-sensitive tasks must be completed with little advance notice, including on nights or weekends.

The ideal candidate keeps meticulous records, enjoys taking the initiative, can efficiently juggle diverse responsibilities, is comfortable with new technologies, thrives in a highly collaborative small-company setting, and is inspired by our core mission of enabling an individual with severe disabilities to live his best life. You will be working closely with the Human Resources Director and Clinical Director, and also interface occasionally with direct-care staff. Although most of the work can be performed remotely, you might occasionally be asked to perform tasks (such as checking inventory, hand-delivering a check to an employee, or picking up a medication from a local pharmacy) at the client’s home or in the local community to help the program run smoothly.

Therefore, the ideal candidate should live within reasonable driving distance of the Los Gatos/Scotts Valley area.

[Responsibilities]

• Handle accounts payable and accounts receivable, and reconcile bank statements.
• Manage and maintain all financial records and accounting activities;
• Reconcile monthly vendor bills (A/P), company credit cards and accounts.
• Consistently organize accounting records, including payroll and expenses, from prior tax years.
• Record and process recurring financial transactions, including invoices, payments, and medical expenses with high accuracy.
• Work with managers and direct-care staff to ensure comprehensive and accurate staff scheduling, timekeeping, and tracking of medication, inventory and miscellaneous supplies.
• Assist the HR Director in generating onboarding and termination paperwork, and in keeping all HR-related information up-to-date.
• Manage payroll processing for our staff, helping to ensure compliance and accuracy, in collaboration with HR Director.
• Maintain organized financial records for audits and reviews, both historically and in current payroll/billing cycles.
• Submit claims and/or invoices to private insurance and our state-sponsored fiscal intermediary.
• Take on special projects or additional tasks, as needed.

[Desired Skills and Qualifications]

We strive to create a professionally rewarding, fun, supportive, and diverse working environment for our managers and staff. The ideal candidate will possess the following skills and experience:

• Bachelors or Higher Degree in Accounting, Finance or equivalent experience.
• 3+ years of experience in bookkeeping, accounting or a similar field.
• California Resident within driving distance of Scotts Valley/Los Gatos
• Strong proficiency in QuickBooks Online (also used for processing payroll).
• Strong proficiency with Spreadsheet Data Analysis (Excel or Google Sheets)
• Capacity to manage time efficiently, meet deadlines, and complete work in a timely way.
• Ability to respond well to constructive feedback (i.e., without taking it personally)
• Desire to obtain a long-term position (minimum of two years).
• Strong attention to detail and ability to keep meticulous, well-organized records.
• Reliability, patience, and perseverance in performing detailed administrative tasks.
• Ability to research and troubleshoot problems with minimal supervision.
• Ability to wear many hats in a dynamic environment.
• Ability to communicate promptly, clearly, and consistently with co-workers in various media platforms (by phone, text, group chat, and e-email).
• Ability to engage pleasantly and professionally with co-workers, clinicians, vendors, etc., in a way that minimizes interpersonal conflicts or “over-sharing” of personal information.
• Willingness to support the management team in occasional situations when time-sensitive tasks must be completed on nights or weekends and/or with little advance notice.
• Interest in supporting individuals with special needs.

[Individual Benefits]

• Health insurance benefits (Kaiser Platinum, employee premium fully covered)
• Dental Benefits (Unum PPO, employee premium fully covered)
• Vision Benefits (Unum Eye Medical Vision, employee premium fully covered)
• Life Insurance ($50,000 Life / $50,000 AD&D, employee premium fully covered)
• Chiropractic (Landmark plan, employee premium fully covered)
• Acupuncture (Landmark plan, employee premium fully covered)
• Paid vacation (up to 80 hours per year)
• Paid sick leave (40 hours per year)
• 401k Matching
• Employee Assistance Plan (employee premium fully covered)
• Flexible Schedule
• Remote Work

Job Type: Full-time

Pay: $33-$38 per hour

MUST BE A CALIFORNIA RESIDENT

Job Type: Full-time

Pay: $33.00 - $38.00 per hour

Expected hours: 30 – 35 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid sick time
• Paid training
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person