Office Manager/Bookkeeper Job

Primary location: San Rafael, California 
Relocation offered: No 
Employment status: Full-Time 
Travel: No 
Non-compete: No 

The estimated base salary range for this role is "$75,000 to $90,000" per year.  
Individual pay is based upon location, skills and expertise, experience and other relevant factors

What does it mean to work at BOK Modern, a subsidiary of Armstrong World Industries?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

Standard benefit package offerings: medical, dental, prescription drugs, life insurance
Vacation and sick time
 

BOK Modern is an architectural metal systems company based in downtown San Rafael, operated by architects and industrial/product designers. We specialize in ultra-modern architectural metal systems for balcony guardrails, stair guardrails, facade cladding, canopies and fencing among multiple other solutions. You will be participating in a wide variety of national and international landmark projects, working with top architecture firms.

Our products are contemporary and cutting edge. We are looking for someone who is interested in being part of a fast-growing company that is set to become a leader in the architectural metal industry. Our clients are architects, interior designers, and major construction companies nationwide. Please visit our website at www.bokmodern.com to learn more about us.

BOK Modern is looking for an exceptionally organized, detail-oriented individual for our Office Manager, with strong communication skills. The right candidate will be self-motivated, able to multi-task, and possess a great attitude with a problem-solving approach to challenges.  Candidate must have a professional demeanor, thrive in a service-oriented position, be hardworking, punctual, honest, loyal, and a motivated self-starter. The ideal candidate will have an excellent work ethic and want to be a long-term contributing team member.

What you'll do

• Oversees administrative functions of the company in the areas of payroll / AP / AR.
• Assist Sr. Account Manager with Bookkeeping duties (50% of the week) including billing.
• Manages reconciling and reporting the monthly credit card activity for all managers.
• Performs all training for administrative duties including changes to procedures that are driven by upper management.
• Tracks attendance, including setup of vacation accruals for all employees and document management (vacation request forms, master attendance tracking report for both exempt and non-exempt employees etc.).
• Acts as the primary Human Resources point of contact between Corporate Human Resources, government agencies and BOK Modern.
• Actively engages with employees on issues relating to pay, benefits, employee relations, etc.
• Support recruiting efforts, including setting up interviews.
• Manages new hire orientations including content development and delivery; ensures completion and submission of all new hire paperwork to Corporate Benefit Services and Payroll Teams.
• Manages communication, education and enrollment of health insurance and 401K enrollments.
• Owns employee record retention (i.e., personnel files, I-9 files, 401K files).
• Manages temp agency relationships, conducts temp worker orientations and provides performance feedback to agencies as necessary.
• Participates in Management meetings; provides feedback and suggestions for process improvements and implements as they relate to her subordinates or deliverables.
• Coordinates and executes all employee appreciation activities, including choosing locations, deciding menus, purchasing gifts and providing annual budgets to the Finance Manager.
• Provides support to Management for Purchasing and Travel card needs.
• Adheres to all company policies and procedures.
• Supervise all office needs and serve as front line for visitors and phone calls.
• Make travel arrangements for Owners and staff as requested.
• Coordinate staff lunches, meetings and events
• Manage relationships with outside vendors and services.
• Maintain office machine leases.
• Maintain janitorial service contracts.
• Point of contact for outside IT consultant
• Ordering of office supplies and groceries
• Keep office and kitchen stocked, organized, and cleaned.

What will make you successful

• 5+ years of relevant administrative experience with increasing levels of responsibility.
• 3-5 years of bookkeeping experience
• Enthusiastic about keeping the office running smoothly.
• Excellent knowledge of MS Office and Quick Books
• Ability to prioritize and multi-task.
• Excellent verbal and written communication skills
• Minimum High School Diploma or equivalent

What will make you stand out

• Architectural, construction, or design firm experience
• HR coordinator background
• Post-secondary education 

Why should you join BOK Modern., a subsidiary of Armstrong World Industries?

BOK Modern is an architectural metal systems company based in downtown San Rafael, operated by architects and industrial/product designers. We specialize in ultra-modern architectural metal systems for balcony guardrails, stair guardrails, facade cladding, canopies and fencing among multiple other solutions. You will be participating in a wide variety of national and international landmark projects, working with top architecture firms. 

Our products are contemporary and cutting edge. We are looking for someone who is interested in being part of a fast-growing company that is set to become a leader in the architectural metal industry. Our clients are architects, interior designers, and major construction companies nationwide. Please visit our website at www.bokmodern.com to learn more about us. 
At home, at work, in healthcare facilities, classrooms, stores, or restaurants, we offer interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.

For more than 150 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we're here to serve - our customers, our shareholders, our communities and our employees.

We are committed to developing new and sustainable ceiling solutions, with design and performance possibilities that make a positive difference in spaces where we live, work, learn, heal and play. It's an exciting, rewarding business to be in, and we're committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

"Bringing our Purpose to Life" - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:
    Engaging a diverse, purpose-driven workforce;
    Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
    Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play;
    Being a catalyst for change with all of our stakeholders; and
    Making a positive difference in the environments and communities we impact.

About the location (San Rafael, CA)

San Rafael is a city located in the North Bay region of San Francisco Bay Area. San Rafael is at the center of things. The oldest, largest, and most culturally diverse city in Marin also enjoys the best weather. San Rafael is a lively business cultural center located in an area of natural beauty. It is a lively blend of Victorian buildings, restaurants, coffee shops, unique retailers-from books and furniture to clothing, art, jewelry, and collectibles.  Downtown features year-round Art films and festivals.  San Rafael is a place where culture, business, and fun coexist, and thanks to its central setting, natural beauty is never far away.

BOK Modern, a subsidiary of Armstrong World Industries, is committed to providing an environment free of discrimination and harassment on the applicable prohibited grounds under applicable human rights legislation, where individuals are treated with respect, have equal opportunities in accordance with applicable human rights legislation, and can contribute meaningfully in the workplace once employed.

Come and build your future with us and apply today!