Address
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SalaryDescription:
Underwater Resources, Inc. (URI) is looking for a Bookkeeper and Office Manager with small company experience who is detail-oriented, organized, self-starting, and responsible. You should have the ability to transition between a wide range of different tasks. We are looking for at least 5 years Accounts Receivable experience with thorough knowledge of QuickBooks and both Cash and Accrual accounting. You should be someone who will take initiative and be pro-active in performing all aspects of Accounts Receivable. Your duties will include but are not limited to the following:
Schedule: Four Days per Week (Flexible), 8-hours per day 8:30AM - 5:00PM (Flexible)
Accounting:
Accounts Payable / Receivable
- Enter expenses, internal/external invoices into QB
- Collect credit card receipts & use them to identify & allocate the charges
- Pay monthly rent, utility, medical, state taxes and other expenses
- Pay accounts payable checks according to the due dates
- Distribute job specific invoices and documents to project manager
- Proficient in QuickBooks (QB), Excel, and Public Software such as Elations, LCPTracker, DIR etc.
- Experience with collections
Payroll
- Collect approved weekly timecards, review with project manager, enter into Excel
- Enter timesheets to QB, compare with Excel spreadsheets for accuracy, file hardcopies
- Distribute staff check with printed timesheets
- Pay Federal EFTPS taxes after every payroll
- Enter payroll to summary Excel spreadsheet & to each employee file
- Print summary PR & enter all OT & DT
- Pay 940 - unemployment taxes every quarter
- Prepare 941, DE9 & DE9c (941 - by mail, DE9&DE9c - electronically)
- Pay 401K online, enter to QB and to Excel file, prepare yearly 401K reports
- Understanding on how to prepare and process Certified Payroll
- Prepare CP reports, using internal CPS program & enter them into public software
- Prepare monthly union and WC insurance reports and issue checks
- Keep field staff notified of absences and resulting gaps in payroll payments
Accounting - General
- Generate and email weekly AP/AR/P&L reports and monthly financial reports to management
- Print monthly bank statements for and deliver to corporate secretary for reconciliation
- Enter monthly journal entry to QuickBooks (Liab. Ins. & Depreciation)
- Work with CPA at the end of fiscal year to prepare financial strategy for closing the year
- Prepare and calculate actual and budgetedoverhead (OH) costs both at beginning of new FY (within October of 1Q) and mid-year (within April of 3Q)
- Prepare quarterly Work in Progress (WIP) reports for bonding company
- Liability & Worker’s Compensation Insurance renewal applications & audit reports
- Regular conferences with CPA
Office Management:
- Experience with phone systems & able to screen sales calls
- Keep track of office & kitchen supplies and order them from Staples, FedEx UPS etc. as needed
- Create HR files for new employees, deliver new hire materials, enter to QB
- Maintain employee training and certification records files as required
- Annual health insurance renewals
- Send drug test & renewal forms to union staff as requested
- Track and renew various business certifications
- Complete client specific forms, questionnaires, prequal and credit applications etc.
- Assist with the preparation and delivery of bid documents
- Comfortable and skilled with Word, Outlook, and Excel
- Experience with construction-type jobs (involving retention, waivers etc.)
- Open and distribute mail
Annual Vacation Blackout Dates:
- Last week of August (URI Annual Insurance Renewal)
- Last two weeks of September + First week of October (Transition of FYE Close/Beginning for URI)
*Benefits are negotiable
Job Type: Part-time
Pay: $33.00 - $37.00 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Application Question(s):
- This is a part-time position. Four days per week at 8 hours per day. Does that work for you? ______
Experience:
- Bookkeeping: 5 years (Required)
- QuickBooks: 5 years (Required)
Work Location: In person
