Executive/Personal Assistant

Executive/Personal Assistant

Seeking a seasoned Executive/Personal Assistant to support a dynamic entrepreneur and his family-owned group of companies. This in-office role is based in the Greenway Plaza area and offers a part-time commitment of 3 days per week, totaling a 24-hour work week. This position combines corporate and personal projects & tasks for multiple small companies along with their respective executives and family members. This opportunity is tailor-made for an experienced professional who is self-motivated, excels at multitasking, and is eager to take on diverse responsibilities.

About the Job:

The Executive/Personal Assistant serves as the gatekeeper to our companies and executives, with the potential for the role to evolve and adapt over time. Key duties include:

· Manage the administrative and operational aspects of the office.

· Maintain calendars and schedule internal and external meetings.

· Make personal appointments.

· Screen incoming phone calls and deliver detailed, timely messages.

· Prioritize emails and respond on the executive’s behalf.

· Produce materials for meetings, take notes, and follow up on action items.

· Create and maintain expense reports, files, and databases.

· Conduct research as needed to compose professional correspondence and general analysis.

· Coordinate travel arrangements including flights, cars, hotels, and other reservations.

· Purchase and deliver/ship corporate & personal gifts.

· Manage special projects and initiatives with discernment.

· Plan, implement, and host events.

· Recruit for corporate positions.

· Handle confidential and sensitive information with discretion.

· Run local errands as requested.

The Ideal Candidate:

· Must be a self-starter, multitasker, great listener, and problem solver.

· Has at least 15 years of experience in a similar role; or possesses a similar skill set.

· Has a bachelor’s degree. An advanced degree is a plus.

· Possesses outstanding verbal and written communication skills.

· Is highly detail-oriented with the ability to switch gears quickly.

· Demonstrates excellent Microsoft Office skills.

· Presents a polished, professional demeanor.

· Upholds a high level of integrity and discretion in handling all confidential information, high emotional and intellectual intelligence.

· Is willing to make themselves available by cell during off-hours.

Salary is commensurate with experience.

Job Type: Part-time

Expected hours: 24 per week

Schedule:

• 8 hour shift

Ability to Commute:

• Houston, TX 77046 (Preferred)

Ability to Relocate:

• Houston, TX 77046: Relocate before starting work (Required)

Work Location: In person