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Form of work
SalaryOverview:
Seeking a highly professional, organized and proactive Personal Assistant to support the founder of a super fast-paced startup (no exageration when we say this - Everyday Dose is one of the fastest growing e-commerce brands in America). The ideal candidate is independent and excels in creating structure and efficient systems in dynamic environments, facilitating efficiency and prioritization of both professional and personal tasks.
Key Areas of Responsibility:
1. Schedule Management:
- Efficiently organize and maintain the founder's calendar, handling personal and professional appointments, meetings, and calls.
- Set reminders and alarms for important tasks and appointments.
- Coordinate comprehensive travel arrangements.
2. Communication Management:
- Expertly manage emails and correspondence, effectively prioritizing critical messages and composing thoughtful responses.
- Ensure consistent and clear communication with team members, family, and friends.
- Work in tandem with the Chief of Staff and business assistants to ensure seamless coordination between the founder's personal and professional life.
3. Technology and Tools:
- Maintain proficiency in office technology and software, including Google Suite and project management tools such as Air Table.
- Efficiently manage and organize digital files and cloud-based systems.
4. Home & Workspace Organization:
- Regularly organize and declutter both work and living spaces.
- Implement and upkeep organizational systems for documents, supplies, and equipment.
- Provide assistance with travel preparations, light housekeeping tasks, and other organizational needs.
- Managing care of house vendors (i.e. gardener, pool, cleaner, etc.)
- Find various cost savings at the home (i.e. look up other gardeners, pool maintenance services, etc.)
5. Health and Wellness Support:
- Foster a work and home environment conducive to well-being.
- Assist in maintaining a balanced lifestyle, focusing on healthy diet, exercise, and wellness activities.
- Serve as a supportive accountability partner for maintaining work-life balance including workout, breathwork, and health routines.
6. Everyday Dose Support Tasks:
- Take care of our 1976 VW Dose Bus (keep it cleaned/stored)
- Find & sample Everyday Dose at events
- Manage catering and lunches for the team
- Communicate with various groups who we throw events with at the warehouse and around the world
6. Lifestyle Management:
- Manage personal shopping needs, including selecting thoughtful gifts and essential household items.
- Oversee car maintenance and servicing arrangements.
- Efficiently handle mail, bill payments, subscriptions, and organize packages and deliveries, including returns and exchanges.
- Find interesting things happening in Austin to help founder with balancing work/life.
- Coordinate and project manage events (i.e. warehouse parties, Jeffersonian-style Entrepreneur dinners, International Team Off-sites)
Key Traits:
- Organized & Detail-Oriented: Exceptional ability to manage multiple tasks and projects, ensuring meticulous attention to detail.
- Adaptable & Flexible: Ability to swiftly adapt to changing priorities and schedules, embracing new methods and strategies as needed. Creative and open-minded in problem-solving.
- Patient & Empathetic: Exhibits a high level of patience and understanding in dealing with unforeseen challenges and changes.
- Proactive & Anticipatory: Skilled at foreseeing the founder's needs and potential issues, proactively addressing them before they escalate. Initiative-driven in resolving problems and suggesting improvements.
- Excellent Communication Skills: Demonstrates clear and effective communication abilities, both verbally and in writing. Practices active listening and conveys information concisely. Confident in decision-making and assertive in communication to ensure clarity and mutual understanding.
- Discreet & Trustworthy: Committed to maintaining the utmost confidentiality and integrity. A reliable confidante and advisor who values trust and discretion.
- Resilient & Stress-Resistant: Maintains composure under pressure, demonstrating resilience and the ability to handle challenging situations without becoming overwhelmed.
- Self-Motivated: Exhibits a high degree of self-motivation, capable of working independently. Demonstrates strong ownership and responsibility for tasks.
- Determined & Tenacious: Shows a relentless attitude in overcoming obstacles, persistently pursuing solutions and alternatives until a satisfactory outcome is achieved.
- Self-Driven Learner: Actively engages in self-education and skill development, staying informed about industry trends, tools, and techniques.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Evening shift
- Monday to Friday
- On call
- Weekends as needed
Work Location: In person
