Executive Staff Assistant

Assignment View Sector State of AZ Contractor's Work Location AZDES Position Title Executive Staff Assistant Labor Category Business Operations Job Category Administrative Number of Positions 1 Job Level 1 Submittal allowed per staffing agency 3 Priority Temp to Hire Submittals allowed for this Requisition Assignment Type Temporary Driving Required? No Is a Fingerprint Clearance Card (FPCC) Required? No If Driving is Required, is a Motor Vehicle Record (MVR) Required? No Work Location Address 1789 W. Jefferson Street, Phoenix, AZ, 85007 Assignment Details Target Start Date 04/15/2024 Target End Date 04/14/2025 Shift 1st Shift Work Schedule Standard Tentative Shift Start Time 9:00 AM Tentative Shift End Time 5:00 PM Staffing Agency NTE (Not-to-Exceed) Bill Rate Rate Unit Hour Estimated Regular Hours/Week 40.00 OT Expected No OT Rate Time and One Half (Non Exempt) Travel Required No Estimated OT Hours/Week Travel % Travel Description(Domestic/International) Security Clearance None Is U.S. Citizenship Required? Yes Position Details Drug Screen Yes Background Checks Yes Position Description The Department of Economic Security is seeking an experienced and highly motivated individual to join our team as an Executive Staff Assistant. This position is set in a hybrid work environment with assigned in office and remote days that may be adjusted due to workload requirements. Under general supervision of the Finance Administrator, this position works independently performing a wide range of complex and confidential administrative duties of considerable difficulty, including coordinating and tracking all critical and time sensitive actions from stakeholders that range from top tier DES leadership to the Governor's Office and the State Legislature; gathering fiscal and policy information associated with Correspondence Control request; writing comprehensive and accurate minutes for all leadership level meetings; gathering high volume Federal Expenditure Report documentation for review, approval and cataloging; submitting and monitoring all purchase request and coordinating with Division Business Administrators; managing conference room calendars; managing the Finance Administrator and Financial leadership calendars; and telecommuting schedules for all staff; arranging all training and travel needs while creating and maintaining the associated standard work; reviewing and updating internal organization charts; developing and communicating administration policy and procedure; and coordinating logistics for staff on-boarding and off-boarding with the hiring supervisors, IT, Payroll and Human Resources. Skills Required Completing difficult anallytic work; written and verbal communication; provide technical assistance and guidance, as requested; set priorities and manage a diverse range of administrative functions; problem solve various issues and execute independent judgement, responds to internal and external customers; coordinating administrative matters between organizational units; interpreting and explaning rules, regulations and functions; prioritizing workflow; researching and correcting errors, using computers, including internet-based applications and productivity software applications, such as Microsoft Office and Google Suite. Skills Preferred Experience Required A Bachelor's degree in a field appropriate to the assignment from an accredited college or univeristy and three to five years of progressivley high-level executive or administrative responsibility with senior level management. Experience in State government preferred. Experience Preferred Education Required A Bachelor's degree in a field appropriate to the assignment from an accredited college or univeristy and three to five years of progressivley high-level executive or administrative responsibility with senior level management. Experience in State government preferred. Education Preferred Additional Information