Executive Staff Assistant-1187

Role: Executive Staff Assistant-1187

Estimated Duration: 6+ months

Location: Phoenix, AZ (hybrid)

Position Description    

The Client is seeking an experienced and highly motivated individual to join our team as an Executive Staff Assistant. This position is set in a hybrid work environment with assigned in office and remote days that may be adjusted due to workload requirements. Under general supervision of the Finance Administrator, this position works independently performing a wide range of complex and confidential administrative duties of considerable difficulty, including coordinating and tracking all critical and time sensitive actions from stakeholders that range from top tier Clients; gathering fiscal and policy information associated with Correspondence Control request; writing comprehensive and accurate minutes for all leadership level meetings; gathering high volume Federal Expenditure Report documentation for review, approval and cataloging; submitting and monitoring all purchase request and coordinating with Division Business Administrators; managing conference room calendars; managing the Finance Administrator and Financial leadership calendars; and telecommuting schedules for all staff; arranging all training and travel needs while creating and maintaining the associated standard work; reviewing and updating internal organization charts; developing and communicating administration policy and procedure; and coordinating logistics for staff on-boarding and off-boarding with the hiring supervisors, IT, Payroll and Human Resources.

Skills Required 
Completing difficult anallytic work; written and verbal communication; provide technical assistance and guidance, as requested; set priorities and manage a diverse range of administrative functions; problem solve various issues and execute independent judgement, responds to internal and external customers; coordinating administrative matters between organizational units; interpreting and explaning rules, regulations and functions; prioritizing workflow; researching and correcting errors, using computers, including internet-based applications and productivity software applications, such as Microsoft Office and Google Suite.

Experience Required
A Bachelor's degree in a field appropriate to the assignment from an accredited college or univeristy and three to five years of progressivley high-level executive or administrative responsibility with senior level management. Experience in State government preferred.

Education Required
A Bachelor's degree in a field appropriate to the assignment from an accredited college or univeristy and three to five years of progressivley high-level executive or administrative responsibility with senior level management. Experience in State government preferred.