Executive Assistant

We are seeking a highly organized, full-time, exempt, Executive Assistant to provide comprehensive administrative functions for the La Posada Foundation department. The La Posada Foundation offers our residents and their families a mechanism to honor the legacy of the La Posada residents by donating to specific projects or programs that enhance the lives of other residents and our employees. This role offers the opportunity to work closely with passionate individuals dedicated to creating lasting impact.
With over 30 years as a caring and loving community, we are proud of our commitment to provide a lifestyle that maximizes the well-being of our residents.
As an Executive Assistant, you will work in a beautiful environment with all the tools and equipment you need to succeed.
Why join La Posada's team?

• Competitive compensation package and comprehensive benefits.

• Excellent health insurance
• Paid Time Off
• 401(k) with company match
• Mileage incentive program if you live over 15 miles away.

• Excellent work/life balance.
• Beautiful campus with free on-site fitness center.
• Discount at Adult Day Services and Los Niños del Valle pre-school.
• Professional development opportunities - Scholarship program. Up to $2,500 per year after 6 months of service plus yearly opportunity for additional scholarship awards.
• Opportunity to contribute to meaningful projects and initiatives that make a difference.
• Collaborative and inclusive work environment that values diversity and innovation.

Key Responsibilities:

• Performs tasks in support of the Foundation, processing donations, producing donation acknowledgement letters and other philanthropy-related correspondence, generating donor gift calculations using planned giving software, maintaining the donor database and files, and preparing monthly activity reports.
• Answers telephone and greets all callers giving general information as appropriate to inquiries, and redirects calls and provides oral and emailed messages to appropriate departmental personnel when necessary.
• Operates office equipment such as fax machines, copiers, and telephone systems, and use computers for spreadsheets, word processing, presentations, database management, and other applications.
• Organizes, establishes, and maintains approved electronic and paper record-keeping systems for correspondence, documents, materials, or records. Files correspondence, memoranda, reports and other materials in a timely fashion.
• Maintains routine clerical records, logs, data, and compiles routine and periodic reports as directed.
• Performs administrative and/or clerical tasks of varying complexity in support of La Posada's senior team and departmental leaders as requested.
• Interacts with staff, residents, and visitors by telephone, email, or in person with professionalism and congeniality. Provides services for customers as needed.
• Provide auto sales service to residents and clients. Handle all aspects of sale including pricing, advertising, showing vehicle, and Motor Vehicle Department.
• Conducts research, prepares, organizes, and analyzes a variety of technical reports, special studies, and related communication in support of Foundation and organization-wide administration goals and objectives.
• Serves as a resource for the planning, coordinating, and directing of special events.
• Develops informational materials, other media materials, presentations, and communications.
• Participate in and contribute to various committees, tasks forces and study groups.
• Establishes and builds a positive working relationship with community agencies, organizations, and special interest groups.
• Represents and supports executive administrators by acting on their behalf at professional meetings, events, and presentations.
• Assists in the coordination of workshops, retreats, and seminars.
• Performs other duties of a similar nature or level as required.
• Inputs and maintains Foundation accounting system including coding, reports, and verification with finance department.
• Administrator of the Scholarship program, to include, database entry, review of applications, processing payments.
• Manage end of life arrangements; columbarium.
• The role may entail occasional evenings to attend events such as birthday dinners and donor dinners. Additionally, there may be some Saturday and Sunday shifts required; however, advance notice will be provided for such shifts.

Qualifications:

• Education and Experience: Bachelor's degree in a management, public relations or related field and five years of administrative support experience, preferably in a senior living setting; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Computer Skills: Current knowledge and expertise in using Microsoft Office Suite software including: Word processing, ability to type accurately at an acceptable speed; Power Point for presentations; Excel for data collection, graphing, and presentations; Outlook calendaring (including group calendar management), Outlook mail; some knowledge of Adobe.
• Certifications & Licenses: Notary Required, or ability to obtain Notary within 3 months of hire.

If you believe you would be a good fit for this position and you live by the values of integrity, compassion, and respect for seniors and co-workers, then you may be the candidate we're looking for!
Apply today to start your new adventure!
* We strongly value diversity and believe in fostering an inclusive work environment where everyone feels respected, valued, and supported. We welcome individuals from all backgrounds and cultures to join our team. We embrace the unique perspectives and experiences that each person brings, as it enhances our creativity, teamwork, and overall success. *