Address
Form of workJob Title: Executive Assistant to CEO, USA
Job Location: Miami, FL
As the Executive Assistant to the US CEO of DHL Global Forwarding, you will play a critical role in supporting the CEO in various administrative and strategic capacities. This position requires a dynamic and organized individual who can seamlessly manage complex schedules, coordinate events, and contribute to high-level projects. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to handle confidential information with discretion.
Key Responsibilities:
- Manage and prioritize the CEO’s calendar, scheduling meetings, appointments, travel, and expense arrangements
- Prepare and edit correspondence, reports, and presentations for internal and external distribution
- Coordinate, plan, and execute logistics for meetings, conferences, and events
- Assist in managing key projects by coordinating tasks, deadlines, and deliverables
- Conduct research, gather data, and prepare reports for strategic initiatives
- Act as a liaison between the CEO and internal / external key stakeholders
- Handle sensitive information with the utmost confidentiality, professionalism, and discretion
- Collaborate with other Executive Assistants and teams to ensure seamless communication and coordination across the organization
Skills & Requirements:
- Bachelor’s degree in business administration, management, or related field preferred
- Proven experience as an Executive Assistant or in a similar role, preferably supporting C-level executives
- Minimum of 4 years related experience
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite and other relevant software
- Keen understanding of Profit and Loss (P&L) statements and balance sheets preferred
- Familiarity of financial principles and concepts
- Ability to multi-task and prioritize tasks efficiently
- Demonstrated experience in planning and executing events
- Proven ability to contribute to and manage projects from conception to completion
- Ability to thrive in a fast-paced and dynamic environment
- High level of professionalism and discretion when handling confidential information
Why join DHL Global Forwarding?
We are part of Deutsche Post DHL, the world’s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html
DHL GLOBAL FORWARDING HAS BEEN RECOGNIZED EXTERNALLY AS TOP EMPLOYER AND
A GREAT PLACE TO WORK !
WHY DOES THIS MATTER TO YOU?
- It means that when you partner with DHL Global Forwarding you’re working with an ethical and socially responsible company.
- We believe that when people love to come to work, they give more, try harder for their Customers, and are proud of the service they give.
- And that’s why external organizations have granted us different accolades for our people practices
Our Vision: The Logistics Company for the World
Our Mission: Excellence. Simply Delivered.
Our Purpose: We connect people, improving their lives.
Our Values: Respect & Results
Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility
DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Work Authorization:
DHL Global Forwarding will only employ those who are legally authorized to work in the United States. This is not a position for which visa sponsorship will be provided. Individuals who need sponsorship for work authorization, now or in the future, are not eligible for hire for this role.
About DHL Global Forwarding (DGF):
DHL Global Forwarding (DGF) is the world leader in air freight services and one of the leading providers of ocean freight services. Around 30,000 employees work to ensure the transport of all kinds of shipments by air or sea. DGF's logistics solutions span the entire supply chain, from the factory to the shop floor. They also include special transport-related services.
Our business model is very asset-light, as it is based on the brokerage of transport services between customers and freight carriers. We consolidate shipments to achieve higher volumes, purchase cargo space at better conditions and optimize network utilization. Our global presence means we can offer a variety of routing options and meet our customers' increasing demand for multimodal shipments.
