Executive Assistant To Ceo

Eventstar Structures specializes in designing and manufacturing temporary and semi-permanent fabric buildings. It has won many of the fabric industry’s international awards by creating innovative temporary structure solutions that transform open spaces and landscapes into one of a kind venues. With a large-scale manufacturing capacity and diverse product inventory, ES supplies structures to clients worldwide. Visit: www.eventstar.com

Eventstar Structures has an immediate opening for a high-level Executive Assistant to support busy CEO. Confidentiality, ability to multitask, flexible schedule, an out of the box approach, and a strong work ethic are important to succeed in this role.

RESPONSIBILITIES

• Coordinate and maintain an ever-changing daily calendar and remind CEO of key meeting and events.
• Daily monitoring of emails and drafting of correspondence on behalf of the CEO.
• Prepare information for internal and external communication, memos, emails and presentations.
• Coordinate travel and itineraries including domestic and international travel, manage the CEO’s personal and business travel process from beginning to end to include all air, ground transportation and hotel bookings.
• Arrange on-site and off-site meetings, host and attend Zoom and Microsoft Team Meetings.
• Utilize and develop effective systems to track follow up items and keep information stored efficiently.
• Conserves the CEO's time by successfully screening meeting requests for purpose and meaningful content.
• Proactive and assertive in anticipating needs.
• Work independently and be resourceful in handling and making decisions while resolving a variety of situations.
• Handle confidential and sensitive information.
• Acts as a liaison with other departments and outside individuals or companies.
• Disseminates information to management team as directed.
• Work on specific team projects as needed.
• Other duties as assigned.

QUALIFICATIONS

• 3 + years of experience as an Executive Assistant supporting high level executive.
• Strong time management skills and an ability to handle multiple assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
• Must be ambitious and willing to take on increasing job challenges in a constantly changing environment.
• Must be trustworthy and have a keen understanding of discretion.
• Superior communication skills and positive attitude.
• Must be able to work as a team player.
• Outlook and Microsoft Excel proficiency a must.
• Expert familiarity with both MACs and PC’s.
• Knowledge of Android and iOs systems.
• Bilingual English and Spanish a plus.