Executive Assistant To The Ceo/Manager

Executive Assistant Position Overview:

We are looking for a well experienced Executive Assistant to work directly with the Company CEO/Manager and his team as part of the C-Suite staff in a very dynamic fast growing environment. The ideal candidate will be well versed in corporate operations and communications. This position requires someone who is a seasoned professional with impeccable organizational skills, attention to detail and the ability to anticipate the needs of the CEO as required.

Key Duties / Responsibilities:

• Act as a direct liaison between the CEO and key personnel and have the ability to accurately track KPIs.
• Conduct primary research on new opportunities and potential vendors.
• Offer crucial insights and strategic thinking to executives when requested regarding the company's direction and focus.
• Deliver high-level administrative support to the CEO, COO and other key team members
• Work with the CEO in any way required on multiple projects and issues to provide timely answers and solutions as required.
• Help play a pivotal role in aiding additional business lines and departments in a rapidly expanding company.

Skills / Requirements / Qualifications:

• Collaborate closely with the CEO and senior staff as directed.
• Contribute in any way requested or required to the support of expanding business lines and departments within the company as it expands.
• Prepare work proposals, reports, and financial statements using Microsoft Office suite of products and proprietary company software.
• Assist in the maintenance and updating of the CRM software.
• Facilitate weekly meetings, maintain detailed notes, and manage running agendas from week to week.
• Handle and organize an expected volume of over at least 50 emails daily, responding to and addressing as necessary.
• Oversee follow-ups for the executive team, which may include reminders for client outreach, proposal dispatches, and subsequent emails.
• Maintain organized, updated To-Do Lists for various tasks and projects.
• Execute general office duties such as ordering supplies, managing records database systems, and performing basic bookkeeping tasks.
• File and retrieve essential corporate documents, records, and reports.
• Train and oversee lower-level clerical staff as directed by management.
• Manage incoming email and other correspondence.
• Coordinate travel arrangements for executives, as required.
• Assist in any other way required.

Other Job Factors:

• This job requires is dynamic and requires more than 40 hours a week depending on various deadlines and special projects. This includes regular weekend work as required by the CEO and management.
• This job is fast-paced and requires someone who is self-motivated, thrives on autonomy and does not require a lot of direction.
• This opportunity involves a growing company that has experienced explosive growth and will be very demanding on your schedule but with significant upside.
• You will work with the CEO/Manager who is a serial entrepreneur. This means that the job requires someone that is looking for a challenging and fast paced environment.

Note: This job description is not intended to be all-inclusive. The employee will be required perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Salary: $60-70,000.00-Commensurate with Experience.

Expected Hours: Hours will well exceed 50 hours per week with some work on nights and weekends.

Work Location: In office with possibility of a flex/hybrid schedule after completing a ninety [90] day probationary period dependent upon management requirements.

Workplace: Office located in Lutz, Florida

Benefits: We offer a full range of benefits available to full time employees, including:

• Dental
• Health
• Life
• Disability
• Vision

Personal Time Off & Vacation: 5 days of Personal Time Off after the completion of a ninety [90] day probationary period. 10 days of vacation after one year of continued employment.

Education:

College Degree preferred but not required.

• Microsoft Office: 3 years (Required)
• Executive Assistant: 5 years (Required)

Job Type: Full-time

Ability to Relocate:

• Lutz, FL: Relocate before starting work (Required)

Work Location: In person