Executive Assistant (Iv)

BETAH Associates, Inc. (BETAH), a professional services firm, is seeking several Executive Assistants to support the National Institutes of Health (NIH) with a long-term contract. These are full-time opportunities and are expected to be onsite at the client location(s) near Washington, D.C., and throughout Maryland’s surrounding areas (Montgomery County, & Baltimore County, etc.)

Essential Duties & Responsibilities:

Executive Assistant (Admin IV)

• Implement generic clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports.
• Perform administrative and office support activities that require an ability to multi-task and assist multiple NIH employees at once.
• Perform word processing, spreadsheet management, and more advanced internet research.
• Review and disseminate memorandums to staff; conduct document control for office routing; prepare purchase requests for small purchases, review draft policies, standard operating procedures, and memorandums for grammar and format; coordinate travel and submit data into the NIH travel system; compile equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs.
• Perform complex administrative tasks and regularly support senior-level staff.
• Perform various administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools for reporting data.
• Perform administrative duties for executive management and relieve the executives of administrative-type functions to increase the time an executive has available for executive-level responsibilities.
• Handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office. Responsibilities include managing confidential and time-sensitive material; preparing routine and advanced correspondence including letters, memoranda, and reports; relying on experience and judgment to plan and accomplish goals.

Education and Experience:

• A college degree and four (4) years of related work experience are required; A high school diploma, or GED, and eight (8) years of related work experience are required in lieu of a college degree.
• Prior experience in a scientific research environment for a large federal agency is preferred.
• A comprehensive understanding of NIH, its organization, and its culture is highly desired.
• Must possess advanced computer, data entry, and internet research skills.
• Previous experience assisting with word processing and spreadsheet management, useful.
• Must be able to work well with all levels of management and staff.
• A high level of creativity is expected.

Compensation: $70,000 - $80,000 Annually (Based on Experience)