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SalaryJob Duties:
The Real Estate Assessor’s Office is seeking a detailed oriented individual with exceptional organizational skills to join our team as an Executive Assistant II. This position will provide support to the department and be responsible for a diverse array of administrative and clerical tasks.
Duties will include, but not be limited to:
- Assist in the management of administrative operations within the City Real Estate Assessor’s Office.
- Provide high level, complex administrative support to the Assessor, the Assistant Assessor and department staff. This includes customer relations, both internal and external, coordinating communications, managing multiple schedules, prepare/draft correspondence e-mails and interoffice memorandums.
- Act as a liaison to the City Treasurer’s office for calculating revised pro-rated and full multi-year tax calculations for amended real estate values.
- Serve as the department’s Payroll Liaison - prepare, process and maintain electronic leave records, and compile leave reports to verify balances.
- Facilitate FOIA request responses.
- Assist in processing specialty programs such as: Energy Efficient Buildings, Historic Rehabilitation, Land Use Assessments, etc
- Maintain data and files for real estate records, to include review of value for accuracy, certification of values in the ProVal CAMA system, and hard copy files.
- Assist in annual certification and reconciliation of the Real Estate Land Book.
- Oversees incoming mail to determine appropriate distribution and disposition.
- Prepare various reports for City Council including power point presentations.
- Understand real estate transfer documentation such as maps, plats and deeds.
- Liaison to HR for managing employee evaluations, departures, and on boarding new hires.
- Work closely with Office Supervisor to ensure cross-training of staff and documentation of business processes are well maintained and current.
The City offers a generous benefits package such ashealth, dental and life insurance, retirement, and savings plans. Other key benefits include:
- 11 holidays plus 3 flexible personal holidays each year
- Paid Time Off (PTO) monthly accruals
- Maternity/paternity and parental leave
- Leave donation program
- Tuition Reimbursement
- Employee Assistant Program
- Professional Development
This position offers a hybrid/remote work option.
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Executive-Assistant-II-00200.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.002443.pdf
Minimum Requirements:
MINIMUMS:
High school diploma or GED plus five (5) years experience in fields providing the required knowledge, skills, and abilities and associated with such positions as Administrative Assistant or Executive Assistant with increasingly responsible administrative support work.
Passing score on a typing test may be required
SPECIAL REQUIREMENTS:
Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs.
May require passing score on transcription (audio recording or shorthand) test.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required:
Preferences:
5+ years Assessment Office Experience
Experience managing executive calendar, making appointments and/or prioritizing sensitive matters
Familiar with City of VB codes and ordinances
Experience with Aumentum/ProVal software
Experience preparing letters, memos, and correspondence for department head
Experience managing payroll
Experience managing budgets using Oracle
Familiar with deeds, plats, and maps
Special Instructions:
- Please complete the application in its entirety. The application is the primary required document used to screen qualifications and years of experience. A resume does not replace a completed application. Fields on the application left blank, including but not limited to job duties, dates of employment, and hours worked, may cause your application to be incomplete.
- You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.
- Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you give us in the work experience section of this application. Be sure you are thorough in describing your skills and duties as you complete the work experience section. If the information cannot be verified you will not receive credit.
- Please provide a copy of any certifications or related professional licenses.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
