Executive Assistant I

What's it like working at BAE Systems? In a word, Remarkable. BAE Systems, Inc. is seeking an experienced administrative professional with obsessive attention to detail and excellent communication skills to provide support to the VP, Controller as well as VP, Supply Chain and their staff.
This position will act as the administrative focal point for the VPs and be an integral member of the Controller's team.  The Executive Assistant must be helpful, personable, professional and able to juggle multiple tasks in a fast-paced environment. This position requires the ability to handle matters that are critical or confidential with appropriate care and diplomacy. Additional responsibilities and opportunities exist to lead and support significant projects within the Finance and Supply Chain departments. Individuals interested in developing experience and capabilities are encouraged to apply!
This is a hybrid role with 2-3 days onsite. 
In this role, you will: 

• Support the Controller and Vice President of Supply Chain and staff as the administrative focal point;
• Create, edit and format documents, including highly visible business letters, memoranda, presentations, reports and other documents as requested, including in Word, PowerPoint, and Excel;
• Create purchase requisitions and manage payment of invoices from accounting firms and other outside vendors, and track and report spending;
• Manage communications with internal and external customers, including ability to interact professionally with senior executives, visitors, vendors and other Executive Assistants within the company;
• Handle POs and invoices (vendor support);
• Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy; Manage Microsoft Teams meetings; Arrange for and assist with the catering for meetings and events; Coordinate highly visible meetings and support international guests during these meetings;
• Perform general administrative duties including but not limited to typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping and data entry;
• Coordinate travel for the VPs and designated staff through the Concur travel coordinator; Manage travel arrangements, meeting preparation, expense reporting and procurement card reconciliation, including preparation of travel briefing packets for VP and staff and ability to trouble-shoot travel changes in real time;
• Lead and assist with critical projects as a member of the leadership team; Create PowerPoint presentations with embedded excel for business meetings and others documents as required; Support metrics analysis, web maintenance and SharePoint coordination;
• Manage all aspects of receiving and screening all forms of communication as required;
• Ad-hoc projects to support the teams on projects such as floor check audits;
• Make decisions and use good judgement in order to prioritize and to negotiate when faced with competing demands;
• Assist with the onboarding process for new employees;
• Perform other duties as requested, including the willingness to take direction on such assignments.

• Opportunity for career growth/long term opportunities;
• Build relationships with stakeholders across the organization and external partners;
• Flexible work options. 9/80 schedule allowing every other Friday off;
• 6% match, with immediate vesting on 401(k) contributions;
• Excellent benefits - Medical/Dental/Vision, PTO and personal holiday hours;
• Ability to participate in our Employee Resources Groups (ERGs).