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SalaryExecutive Administrative Assistant
Summary
Title:Executive Administrative Assistant
ID: 2044926
Location: Detroit, MI
Job Function : Administrative
Description
A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. We are a corporation of 35,000 employees with operations in more than 35 countries.
At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training and resources to be successful. Come join our growing team. We are looking for an Executive Administrative Assistant to provide high-level administrative support to the Regional Vice President (RVP) and other senior staff.
Responsibilities
Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
Maintain confidentiality of highly sensitive information
Manage complex office administrative work requiring the use of independent judgment and initiative including drafting letters, memos, invoices, reports, email responses, and other documents for senior staff
Managing information flow in a timely and accurate manner
Acting as the point of contact among executives, employees, clients, and other external partners
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing bookkeeping.
Manage executives’ calendars and set up meetings
Performs other related duties as assigned
Qualifications
High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
At least four years of related experience required.
Excellent verbal and written communication skills.
Excellent organizational skills and eye for detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms
Building and construction understanding a plus.
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.
Notice to all potential job candidates:
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration. If anyone, regardless whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.
