Administrative Assistant

The College of Healthcare Information Management Executives (CHIME) is the professional organization for Chief Information Officers and other senior healthcare IT leaders. CHIME enables its members and business partners to collaborate, exchange ideas, develop professionally and advocate the effective use of information management to improve the health and care throughout the communities they serve.

Our Mission is to advance and serve healthcare leaders and the industry improving health and care globally through the utilization of knowledge and technology.

Job Purpose

The Administrative Assistant is responsible for providing support to the Executive Assistant team and some remote staff.

The Administrative Assistant will be responsible for performing a range of general tasks to support daily operations, projects and processes.

Duties and Responsibilities

• Provide administrative support to a remote based team including, but not limited to; preparation and filing of expense reports (online system), invoicing, scheduling of conference calls, assisting in the management of calendars, working on special projects, managing meeting agendas and preparing travel itineraries.
• Assist the EAs in preparation of monthly board updates and correspondence.
• Work closely with the Executive Assistant Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Other duties as assigned.

Qualifications

• A Bachelor’s Degree or equivalent experience is required.
• Experience working in an administrative or office manager role.
• Expert proficiency with Microsoft Office.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Ability to problem solve is highly desired.
• Experience working from home and supporting a remote team is desired.

This is a remote based position, but limited travel may be required.

CHIME currently requires, as a condition of employment, that employees receive the COVID-19 vaccine and follow all other CHIME COVID-19 safety protocols, unless the employee is granted an exemption in accordance with applicable laws