Executive Administrative Assistant

"Technical Perfection and automotive passion" is what defines Faurecia. We design, engineer and provide the best in technology, systems and services for automobile makers in every major market on all five continents. If you share our ambition for technical perfection and our passion for all things automotive, Faurecia has a career for you. "Faurecia, a driving force…for your professional growth."

Position Summary:

Faurecia North America is looking for an Executive Administrative Assistant located in our North American Headquarters in Auburn Hills, Michigan. This role works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of Faurecia policies and procedures within the administrative scope.

• Assists Executive in follow up on deliverables
• Schedules conference calls with internal and external customers
• Responsible for time management of Executive’s calendar in Outlook
• Arranges extensive travel domestic and international to include flight, hotel, car rental, train, utilizing Concur software
• Managing of VP’s travel documents to include visitor / working visa and passport renewals
• Prepare and process expense reports utilizing Concur software
• Arranges events for individual department or works with other department admins for integrated corporate events
• Organize meetings, prepare presentation materials, plan refreshments/meals
• Consolidates multiple sectioned presentations from department team members into one presentable output
• When requested to attend team meetings, will be responsible for taking meeting minutes and distributing to attendees after
• Consolidates monthly data and will create reports based off information collected
• Propose continuous improvement ideas in business efficiency and cost reduction
• Capitalizes on knowledge and shares best practices / lessons learned across organization and within the site
• Commitment to the highest ethical standards and adherence to:
• Faurecia Group Code of Ethics
• Faurecia Group Code of Management
• Faurecia Group Environmental Policy
• Faurecia Group Quality Policy
• All other duties as assigned by the company

Position Specifications

• Creates Purchase Order Requests in Ariba on behalf of department (includes responsibility of office supplies for department)
• Approves expense reports and travel when delegated by Executive for department team members
• Has the authority when delegated by Executive to approve IAM corporate software requests for team members
• Authorized to sign contracts regarding corporate event planning
• Authorized to make corporate credit card purchases within company policy guidelines

• Proficient in all Microsoft Office programs and Outlook
• Knowledge of the telepresence system
• Strong ability to organize while being sensitive to time constraints and resource availability
• High level of initiative and the capacity to take charge in the absence of detailed instructions
• Ability to be attentive to all aspects of the environment while working; to monitor environment during routine activity
• Ability to communicate effectively and accurately with all levels of management and international and local co-workers in written and spoken language
• Sensitive treatment of confidential information is required
• Commitment to the highest ethical standards and willingness to adhere to Faurecia’s Code of Ethics and Code of Management

At-least 5 years practical work experience in similar role

College degree in business, or related field of study

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Auburn Hills, MI 48326: Relocate before starting work (Required)

Work Location: Hybrid remote in Auburn Hills, MI 48326