Executive Administrative Assistant

*This is an ON-SITE position at our Reston, VA office*

Apptium is looking for an Executive Administrative Assistant to join our team! In this role, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. The Executive Assistant will perform a variety of administrative tasks and support Apptium’s senior-level members. Some responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

ROLES AND RESPONSIBILITIES

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Willingness and ability to travel domestic and internationally.
• Perform minor budget reports and coordinate business meetings and functions.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Other duties as assigned.

REQUIRED SKILLS

• Professional attitude and communication skills (phone, interpersonal, written, verbal, etc.)
• Knowledge of Microsoft Office products (PowerPoint, Word, Excel, Outlook, etc.).
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Self-motivated, proactive, detail oriented and a team player.
• Ability to listen, pay attention to details and follow instructions.
• Enhanced work ethic.

EDUCATION & EXPERIENCE:

• High School Diploma or GED required.
• Previous experience as an Executive Assistant, Personal Assistant or similar role.

WHAT’S IN IT FOR YOU?

• Competitive Salary and Compensation
• Annual Bonus Based on Personal Performance
• Medical, Dental, and Vision Insurance
• 3 Weeks of Paid Time Off Every Year
• UNLIMITED Sick Time
• Paid Holidays
• Fun Fit Fridays Promoting Employee Health and Wellness
• Collaborative Work Environment
• Employee Referral Program

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Apptium participates in the E-Verify program.