Executive Administrative Assistant

Mayvin is looking for an Executive Administrative Assistant to provide general office management support and direct support to the Executives at our corporate office. The individual shall provide program support including administrative and clerical services in accordance with program requirements..

Clearance Required: Secret or Ability to get a Secret

Must be a U.S. Citizen.

Responsibilities:

• Prepare type, fax, file, and data entry, copy, print, mail, scans, and e-mails information.
• Review and analyze documents submitted for completeness and accuracy.
• Serve as receptionist to greet, assist and direct visitors.
• Maintain office suspense system, entering items received and assigning standard timeframe due dates.
• Provide ad hoc administrative support to any of the branches in the USMS management on an as needed basis to the Corporate office
• Direct support to CEO and executive team; with corporate and client interactions
• Prepare, reconcile, and submit expense reports for executive staff
• Maintain a complex calendar with monthly events
• Maintain various records and inventory stock, including purchasing and shipping
• Coordinate and execute off-site and companywide events for over 300 employees
• Data entry to include producing reports, spreadsheets, presentations, and briefs
• Point of contact for C-suite staff
• Conduct research, as needed
• Maintain reception area, conference rooms, and kitchen areas

Qualifications:

• A high school diploma or equivalent is required.
• Must have 3 years specialized experience that is related to the duties described above.
• Superior time management, organization, and prioritization skills.
• Knowledge of Microsoft Office Suite is required.
• Strong verbal and communication skills
• Attention to detail and problem-solving skills
• Ability to lift/or move up to 25 pounds

Preferred Qualitions:

• Prior experience with marketing, including social media, a plus

About Mayvin

Mayvin was founded and is led by former government, military, and civilian employees dedicated to protecting the interests of the United States. We made a commitment to deliver unparalleled service to the national security establishment while treating employees with unwavering dignity and respect. Come join us in tackling our nation’s hardest problems in a place where #PeopleMatter. Reimagine Your Mission.

As part of our innovative culture, you’ll enjoy excellent benefits and amenities, an inclusive work environment, ongoing career development and support, rewards and recognition to honor your hard work, and more. Most importantly, you will be heard.

Mayvin is committed to the principles and practices of Equal Opportunity/Affirmative Action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you need assistance in the recruiting process due to a disability, please contact the Mayvin Recruiting email: recruiting@mayvin.com or call (703) 750-1794.