Executive Administrative Assistant

Alutiiq Solutions, LLC a subsidiary of Alutiiq, LLC has an opening for an Executive Administrative Assistant (EAA). The EAA position resides within F-35 Joint Strike Fighter, Joint Program Office (JPO), in Arlington, Virginia. The EAA will provide direct support to the to the Executive Director, JPO.

And possess executive level expertise in providing administrative support to the Executive Director and other staff personnel. The EAA will act in a most professional manner in all aspects of job performance. This position is required to work on-site, with limited opportunity for remote work.

This position resides within customer's office spaces; the successful candidate will be required to interface with personnel that they directly support as well as others resident in the office. The successful individual must be able to work independently in a fast-paced environment while maintaining an acute understanding of the JPO and its priorities. Must have the ability to maintain a calm, professional demeanor in a sometimes-unpredictable environment which often involves interacting with JPO Senior Executive leadership.

Will possess executive level expertise in providing administrative support to the Executive Director and others in the JPO staff office. Candidate will act in a most professional manner in all aspects of job performance and quickly master/demonstrate a thorough comprehension of the JPO organizational structure, to include its military leadership, civilian, and contractor support teams. The position requires expert level experience working in the Defense Travel System (DTS), a recognized hands-on user with proven ability to interpret, apply and advise customer on the Joint Travel Regulation (JTR) as applicable to immediate travel instance.

The incumbent will have cradle to grave responsibility for all aspects of the travel plans, i.e., issuance of orders through completion of travel claims submission and closure. The position will work independently to resolve travel nuances on behalf of the customer, engage the customer when necessary and see all actions through completion in a timely matter. In this position, the Executive Administrative Assistant will prepare and review travel orders, process vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR).

Responsibility will include leadership calendars, coordinating meetings and keeping calendars on track throughout the day. A high level of expertise utilizing Microsoft office and its features is required, to include the ability to operate proficiently within Microsoft Teams. Position will provide support to executive level meetings, will act as the primary/backup point and facilitator of meetings, conferences and VTCs held within the Management Information Center (MIC); will schedule VTC's, provide VTC setup, and meeting facilitator as determined by the staff office operations officer.

The successful candidate will thrive in a high demand, intense operating environment with an extreme focus of serving the customers' immediate and broad spectrum of requirements. This position requires an individual who can read the situation, assess the desired outcome, and produce a high quality, complete or near complete outcome with minimal to no input from the customer. The incumbent will operate in a multi-customer environment, requiring the unique knowledge to provide each customer regardless of their seniority or rank the highest regard, respect, and support ensuring results expected of the JPO Executive Leadership support staff.

Individuals having prior military senior administrative experience supporting senior leadership is a plus. The Executive Administrative Assistant will perform other duties as assigned such as: Will meet daily with the Executive Leadership support staff. Understand Air Force and Navy Protocols and operating procedures within the JPO.

Design, develop and or review briefings, or documents to assist leadership. Facilitate data gathering and develop tools to support various leadership forums. Manage information using best methods for disseminating information, and documentation review for the executive leadership teams.

Provide leadership and vision to client and project teams around methodology, resolves complex problems, which require an in-depth knowledge of analytic methodologies and principles.BS or BA degree. An AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS. Must possess an active SECRET Security Clearance and U.S.

Citizenship status. Customer service oriented, possess excellent organizational and communication skills. Expert knowledge of MS Office Suite is a must; Incumbent will operate within the Microsoft Office Suite (Excel, Outlook, and PowerPoint) and other systems (SharePoint, VTC support, and DTS) daily.

Must possess demonstrated knowledge and experience applying analytic methodologies and principles to address customer needs. Resume must clearly articulate prior assignments with the type and duration of analytical experience. Demonstrated ability for oral and written communication at the senior management level.

Must be able to work independently with minimal guidance. On-site office space will be available, but the employee must also be able to telework as needed. Ability to work in Arlington, VA location.

Desired Experience: 12 months (within the last 36 months) executive level support at the general or flag-level support experience in an office environment is strongly desired. Possess military experience from an administrative field. Graphics Illustration support (Mid-level experience using SharePoint and PowerPoint).BS or BA degree.

An AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS. Must possess an active SECRET Security Clearance and U.S. Citizenship status.

Customer service oriented, possess excellent organizational and communication skills. Expert knowledge of MS Office Suite is a must; Incumbent will operate within the Microsoft Office Suite (Excel, Outlook, and PowerPoint) and other systems (SharePoint, VTC support, and DTS) daily. Must possess demonstrated knowledge and experience applying analytic methodologies and principles to address customer needs.

Resume must clearly articulate prior assignments with the type and duration of analytical experience. Demonstrated ability for oral and written communication at the senior management level. Must be able to work independently with minimal guidance.

On-site office space will be available, but the employee must also be able to telework as needed. Ability to work in Arlington, VA location. Desired Experience: 12 months (within the last 36 months) executive level support at the general or flag-level support experience in an office environment is strongly desired.

Possess military experience from an administrative field. Graphics Illustration support (Mid-level experience using SharePoint and PowerPoint).