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Form of workExecutive Administrative Assistant
Foods people love. Brands people trust. And a career that nourishes your future like no other.
If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.
We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.
This position is not eligible for Visa Sponsorship.
Position Overview:
Under direction, the Executive Administrative Assistant is responsible for advanced executive, administrative and confidential assignments in support of the President along with other members of the Nestlé Premium Waters (NPW) leadership team. The ideal candidate will have a proven track record of supporting senior-level executives in a fast-paced and dynamic environment.
Primary Responsibilities:
Meeting/Event Planning & Coordination (50%)
- Identifying expectations and requirements for all events from large scale meeting (i.e. Monthly Leadership Team Meeting and off sites) to smaller groups within the NPW Division (i.e. focus groups, new hire sessions).
- Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations to include technical savviness with technology, meals/refreshments, logistics and travel.
- Liaising with the key stakeholders and administrative support within the NPW Division during the planning period to ensure everyone is carried along with the progress of all activities.
- Ensuring that the event/meeting budget is properly managed and maintained.
Calendar and Process Management (30%)
- Lead/Manage annual operating calendar of the NPW Leadership Team and operational meetings throughout the year. Organize, prioritize, manage and maintain the Executive’s appointments and meetings.
- Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and. coordinate with overseas officers on logistical details.
- Act as liaison between direct reports, employees and vendors. Practice discretion and maintain a high degree of confidentiality when handling sensitive information with a high level of professionalism and composure in communications when coordinating activities, and interactions with Administrative Assistants, department teams, buildings and/or functions.
- Work independently and reliably; and make informed administrative and business decisions in support of the President as appropriate exercising good judgment and discretion.
- P-Card/T&E Card and PO administration and reconciliation for the people they support.
Additional Duties (20%)
- Communicate specific instructions and/or requests to various individuals throughout the company.
- Responsible for daily office operations, handling incoming mail and answering phone calls. Maintain office efficiency with an ability to multi-task, prioritize and quickly adjust to new situations, assignments and deadlines. Order office supplies, company swag and equipment as necessary.
- Create PowerPoint business presentations with images, charts, graphs, or embed multimedia.
- Provide follow-up to pending issues to assure completion of tasks.
Requirements:
- Job responsibilities include, but are not limited to, the following:
- Minimum five years of administrative experience required.
- Proven experience in a corporate environment as an Executive Administrative Assistant or similar role, supporting senior-level executives.
Skills:
- Exercise and maintain a high degree of confidentiality.
- Demonstrates professional judgment and discretion.
- Detail-oriented self-starter that exhibits sound judgment with the ability to prioritize and make decisions.
- Energetic and eager to tackle new projects and ideas and thrives in a fast-paced environment.
- Excellent time management (e.g., meeting deadlines, resource management, etc.,) and interpersonal skills (e.g., flexible in collaborations, relationship management).
- Excellent oral and written communications.
- Excellent organizational skills with an ability to multi-task, prioritize and quickly adjust to new situations. Assignments and meet deadlines according to schedule in a fast-paced environment.
- Conscientious with a meticulous attention to detail.
- Computer savvy and proficient with Microsoft Office Suite (i.e., Outlook, Word, PowerPoint, Excel, and Visio).
- Proficient in writing, proofreading, and editing content/correspondence (i.e., correct typos, grammar and composition errors, etc.).
#Li-Hybrid
Requisition ID: 285106
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.
The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.
This position is not eligible for Visa Sponsorship.
Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy
Arlington, VA, US, 22209
