TEMP OPERATIONS COORDINATOR

Job Description

General Summary: This position provides administrative support to the Office Manager in the day-to-day operations of the Company.

Major Responsibilities:

• Arranges all company travel and monitor expense.
• Orders all company printed materials, furniture, cellular phones and office supplies.
• Assists in the operations of all trade shows.
• Arranges all supplies and maintenance for company business machines.
• Maintains emergency contact information.
• Maintains logs of travel and cellular phone expense by employee.
• Arranges seating for all new employees.
• Maintains inventory of promotional items and office supplies.
• Assists in operations of showroom & additional offices.
• Manages updates of all donations and company sponsorship information
• Communicates all office delivery needs for special test cases to stores and showroom
• Assists in the back-up as needed of reception
• Manages reconciliation of monthly AMEX card for travel office and trade show expenses

Secondary Functions:

• Partners with MIS for basic extension list and cell phone list.
• Partners with HR in ordering all company related gifts (flowers, etc.)
• Other duties as needed.
• Special projects as required.
• Special Events organizing- catering, booking, and purchasing.

Specific Job Skills:

• Under general supervision, solves problems for self. Complex problems are referred to supervisor.
• Under direction, examines basic information and/or situations and prepares summaries or draws conclusion for evaluation by others.
• Majority of decisions are made utilizing established policies and procedures, and concern self and/or work responsibilities only.
• Work responsibilities occasionally concern confidential and/or sensitive information requiring the use of discretion.
• Teamwork and cooperation are essential to the successful completion of own and others job duties.
• Ability to understand and follow somewhat complex verbal and written instructions and communicate effectively with others.
• Job duties are widely varied, and frequently require attention to and or coordination of concurrent job duties.

• Education, Licenses, Certificates, Registrations and/or Experience:
• High school Diploma or Equivalent.
• 1-3 years experience in a related field.
• Must be proficient in computer skills, including Word and Excel.
• Excellent Organizational skills