D100429.13-Administrative Assistant, Tbd (H) (Sm)

***BILINGUAL IS PREFERRED BUT NOT REQUIRED***

Monday-Friday 8am-4pm ONSITE, this is not a remote position. $19.23/hour.

This position is responsible for basic office administrative tasks, including corresponding directly with internal clients and staff, answering phones, filing, data entry, ordering supplies, and providing support as needed.

Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.

Organize and maintain files and databases in a confidential manner.

Manage communication including emails and phone calls.

Screen phone calls, redirect calls, and take messages.

Schedule appointments, meetings, and reservations as needed.

Receive deliveries and sort and distribute incoming mail.

Maintain and order office supplies.

Receive and review invoices for accuracy.

Coordinate staff travel arrangements.

Special projects and other duties as assigned

Strong working knowledge of Excel and other Microsoft Office products.

Comfortable with routinely shifting demands.

Working knowledge of general office equipment.

Ability to prioritize projects and execute and deliver key objectives in a timely manner.

Ability to work independently in a fast-paced, dynamic, results-oriented environment.

Meticulous attention to detail, self-motivated, and the ability to maintain confidentiality.

• Schedule fingerprints for candidates.
• Assist with applications, background checks, new hire paperwork.
• Submit work orders/provide assistance for hiring managers
• Work alongside recruiter to ensure accuracy with the candidate hiring process.
• Ensure the office area is kept tidy, along with the other admin that works in office.

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative Experience: 1 year (Preferred)