Bookkeeper

Summary: We are seeking a detail-oriented and experienced Bookkeeper to manage the financial records and transactions for Newburgh Sea Creatures. The ideal candidate will be proficient in QuickBooks/Intuit, possess strong attention to detail, and have excellent organizational and communication skills. The Bookkeeper will play a crucial role in ensuring accurate financial reporting and compliance with regulatory requirements. This is a part time hourly position estimating 25-30 hours’ worth of work per month.

Roles and Responsibilities:

Financial Record Management:

1. Close the books in QuickBooks/Intuit.
2. Post journal entries for accruals related to general expenses, payroll, and revenues.
3. Record cash receipts and match deposits.
4. Record monthly revenues.
5. Track and post journal entries related to deferred revenues.
6. Reconcile cash, accounts receivable, accounts payable, and other liability accounts.

Financial Reporting:

1. Prepare a monthly financial packet for the Head Coach and NSC Board Members.
2. Assist in preparing the annual budget based on direction from the Head Coach and NSC Board.
3. Add approved budgets to QuickBooks/Intuit for financial statement packet and analysis.
4. Prepare financial information for income tax return preparation.

Compliance and Administration:

1. Process and pay biannual Indiana Business Entity filing.
2. Prepare and submit responses to periodic surveys and inquiries from government agencies.
3. Notify families of failed payments and provide instructions to resolve outstanding balances.
4. Respond to questions from coaching staff and NSC board regarding financial activity.
5. Pick up mail at PO Box, deposit any checks received, and deliver mail to the appropriate recipient.

Payroll Processing:

1. Process biweekly payroll in QuickBooks/Intuit.
2. Provide required payroll paperwork for new employees and set up in QuickBooks payroll.
3. Troubleshoot and resolve employee issues with payroll software.
4. Maintain records for employees under 18 years old.
5. Terminate employees in payroll system upon ending employment.

Membership and Billing:

1. Manage dues billing and roster maintenance for Aqua School and Competitive Team.
2. Address member inquiries related to billing and payments.
3. Ensure all competitive members have active USA/IN Swimming memberships.
4. Process discounts for low-income/hardship dues.
5. Bill for swim shop/team wear and annual banquet.
6. Process billing for private lessons (if applicable).

Administrative Tasks:

1. Prepare checks for NSC expenditures.
2. Create and maintain registration systems.
3. Manage website maintenance related to registration.
4. Process member billing for meet entry fees.
5. Manage upgrades and subscriptions.
6. Maintain email accounts for staff and club needs.
7. Monitor email accounts of former employees for financial matters.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Proven experience as a bookkeeper or in a similar role.
• Proficiency in QuickBooks/Intuit and Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Knowledge of regulatory requirements and compliance standards.