Address
Form of work
SalaryJob Description and Duties
Under the general supervision of the Assistant Chief, Human Resources, the incumbent serves as one of two analysts who provide a wide variety of complex administrative analysis and personnel-related functions for the SCO Human Resources (HR) Office. Duties may include, but are not limited to the following:
Duties and Responsibilities:
- Provide analytical support for procuring office equipment and supplies; collecting/analyzing data, developing recommendations and options; providing budget analysis for shared services, space planning, facilities and telecom requests.
- Gather, organize, review, analyze and make recommendations to HR management on fiscal information pertaining to administration and maintenance of SCO HR Budget. Prepare and make projections/recommendations; adjust and review projections for submission to SCO Budget Office; monitor and track expenditures and forecast for potential overages;
- Use FI$Cal system to submit/initiate procurement activities; receive and verify supplies against invoices; prepare and submit purchase orders with proper documentation; research and resolve invoices pertaining to procurement purchases; coordinate and submit invoice documents to the Department Accounting Office in compliance with State Administrative Manual (SAM) Regulations;
- Function as contact for directing and coordinating the process for contracted services for HR management in compliance with SAM. Work with HR management to develop scope of work, budgets, contracting exhibits, and other key documents. Prepare contract documents for management review and approval; liaison with the SCO Contract Office staff; track and monitor executed contracts; participates in meeting with vendors when requested to address inquiries.
- Function as SCO contact for scheduling and conducting Live Scan fingerprinting for SCO. Responsible for coordinating appointments with Division contacts, meeting with candidates in-person to roll prints via the Department of Justice (DOJ) system. Mail, retrieve and process DOJ live scan documents for contractor staff who are out of the area.
- Provide support as HR training coordinator by receiving/reviewing training requests, verifying availability of funding and assisting with registration and processing of payment for training fees.
- Function as the office liaison for California State Payroll System activities. Meet frequently with the SCO’s Department/Agency Readiness Team (DART) members regarding status updates on project requests. Coordinate with SCO Liaison to ensure tasks are on track to meet deadlines and review project request before discussing with Liaison.
- Serve as the lead analyst in researching, coordinating, and evaluating SCO’s Telework (TW) program. Review and assess telework requests (STD 200) to ensure compliance with the Statewide and SCO Telework Policies. Coordinate DGS submission TW data is complete and in compliance with rules.
- Provide support services to HR and Executive Office as the Attendance Coordinator. Assist staff and leaders with correcting timesheet issues and errors. Responsible for maintaining an understanding of timesheet processing and procedures.
- Function as the HR Office Information and Asset Retention Coordinator to maintain the divisions asset files in accordance with SCO and California Code of Regulations (CCR) Information Asset Retention Policy.
Shall Consider:
STAFF SERVICES ANALYST
Department Information
To ensure your application is received, candidate are encouraged to submit package online.
Special Requirements
- A fingerprint check will be required.
- If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/9/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
The SOQ should be typed in 12-point Arial font and be no more than two pages in length. Cover letters and resumes are not considered a SOQ. Please clearly state on your document “Statement of Qualifications” and number your answers to the question below. Applications received without an SOQ will be rejected.
- Based on the duty statement, please indicate how your education, training, experience, and skills qualifies you for this position.
- Describe an experience you had working proficiently with spreadsheets and making recommendations, as well as accurately analyzing data and independently preparing reports.
- Describe your experience in the development and implementation of an office procedure. Please explain your steps in creating the process.
Desirable Qualifications
- High Degree of professionalism and confidentiality.
- Ability to interact effectively with all levels of staff.
- Strong Microsoft Office Suite Skills.
- Excellent organizational skills and ability to prioritize work effectively.
- Ability to communicate position and recommendations effectively.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
HR Reception
(916) 322-6203
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:SCO EEO Office
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
