Address
Form of work
SalaryJob Description and Duties
This is a re-advertisement for JC-415231. If you have previously applied your application is still on file.
Per CCR 249.3, this job control may be used to fill subsequent vacancies.
Under the direction of the Chief Executive Officer (CEO), the Associate Governmental Program Analyst (AGPA) serves as the Operations Analyst to ensure the contracts, purchasing, fiscal, administrative, personnel, fair sponsored events, and fixed assets for the 40th DAA are performed in compliance with State laws, rules, and regulations and polices of the DAA. The incumbent must establish and maintain effective working relationships with those contacted during the course of the work; work well under pressure; make appropriate decisions and well though-out recommendations; work independently in completing assigned work and meeting required deadlines.
Serve as the Contract Specialist to ensure all contracts between vendors, concessionaires, independent contractors, and control agencies are accurate, current, renewed, and initiate/extend as necessary.
Review and ensure contract language meets the compliance of the 40th DAA policies and State laws, rules, and regulations.
Work closely with CEO to ensure the contracts are reviewed and signed in a timely manner.
Provide consultative services, negotiate, and prepare agreements for services and supplies to ensure contracts are in compliance with 40th DAA Policy.
Complete and maintain contractual packets; maintain contracts, necessary documentation and logs for commercial vendors, concessionaires, and independent contractors.
Serve as the Subject Matter Expert for administrative and personnel related questions, issues, and concerns; serve as the liaison for CDFA/Human Resources Branch (HRS) to ensure personnel documents (hiring paperwork, Request for Personnel Actions, benefits forms, and Merit Salary Adjustments, etc.) are submitted timely; review forms and documents before submitting to HRB to ensure they are complete and signed.
Serve as the liaison to CDFA/Fairs and Expositions Branch to ensure required forms and documents are submitted timely.
Oversee and direct the temporary staff in the Administration Office; plan and organize the daily operations to ensure work is completed and done timely.
Develop and update current and new policies and procedures for CEOs review to ensure it meets State laws, rules, and regulations and approval from the Board of Directors.
Coordinate with maintenance staff to ensure the grounds, layout, and setup of venders are correct.
Oversee and work with the food concession auditor during fair time to ensure compliance.
Prepare/issue PST reports; 1099’s, W-2’s and prepare invoices and issue receipts for revenue.
Candidates may perform these essential functions with or without reasonable accommodation.
You will find additional information about the job in the Duty Statement.
Working Conditions
Spanish bilingual speaking is preferred for this position.
Shall Consider:
STAFF SERVICES ANALYST
Department Information
Special Requirements
Statement of Qualifications
- Describe your experience with event contracting.
- Describe your experience within the Network of California Fairgrounds.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/11/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Sarah Pelle
(916) 900-5368
sarah.pelle@cdfa.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Hard Copy Applications
If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.
Additional Information
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
