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Salary- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 25
- Salary Range: $35.00 - $45.00 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator. In this dual role, the successful candidate will manage the coordination of leave requests for employees and CUIMC short-term visitor processing within the Department of Medicine while providing administrative support to the Senior Director for HR/FA & Operations. This position requires a proactive and adaptable professional who can handle a fast-paced environment with a high degree of confidentiality and accuracy.
Responsibilities
- Serve as the central point of contact for employees seeking leave of absence within the department, providing guidance on eligibility, documentation requirements, and processes.
- Collaborate with central HR and departmental managers to ensure compliance with related regulations and university policies.
- Manage leave paperwork and documentation, ensuring accuracy and completeness in accordance with legal requirements.
- Facilitate communication between employees, supervisors, and central HR to ensure a smooth transition during leave and return to work.
- Maintain and organize files, records, and documents to facilitate easy retrieval of information.
- Maintain confidentiality of sensitive employee information and handle leave-related matters with discretion and professionalism.
- Coordinate processing of short-term visitors in Medicine via JIRA.
- Provide high-level administrative support to the Senior Director, including managing calendars, scheduling appointments, and coordinating meetings.
- Act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions.
- Performs additional related duties as needed.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience, plus three years related experience.
- Excellent organizational and multitasking abilities, with a keen attention to detail.
- Strong communication skills, both written and verbal, to interact effectively with individuals at all levels.
- Exceptional interpersonal skills and a collaborative mindset.
- Proficient in Microsoft Oice Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
Preferred Qualifications
Familiarity with FMLA regulations and experience in coordinating leaves of absence.
Other Requirements
- Discretion and the ability to handle confidential information with sensitivity.
- Strong problem-solving skills and the ability to think proactively.
- Adaptability to a dynamic work environment and changing priorities.
- Successful completion of applicable compliance and systems training requirements.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
