Administrative Coordinator

Title: Administrative Coordinator

Responsible to: Administrative Director

Basic Function: Primarily provide administrative support and coordination for the effective and efficient functioning of the organizations. Additionally will be responsible for supporting programmatic activities.

Please note that this is a full-time position.

Essential Functions:

• Work under deadline pressure
• Organize projects, files, equipment and supplies clearly and logically
• Communicate information clearly in writing and orally
• Bookkeeping experience
• Familiarity and comfort with working with a range of people both internal and external to organization
• Customer and team oriented
• Flexibility required due to working with multiple programs and staff
• Organization and time management skills critical

Preferred Qualifications:

• Significant administrative/secretarial experience
• Professional degree evidencing knowledge of administrative and/or financial functions
• Advanced proficiency in Microsoft Office including Outlook, Word, Excel and PowerPoint
• Proficiency with QuickBooks

Responsibilities:

• QuickBooks entries – AP/AR/check preparation/report preparation/banking
• Administrative and financial support to State grant contract
• Maintain and support the Board of Directors and Committee files, including planning, preparation and dissemination of meeting notices, agendas, materials, minutes
• Support Executive Director and program staff for major project production, planning and execution - could include meeting scheduling, administrative support, working with vendors, data entry/preparation and onsite support
• Develops and maintains contact lists and information
• Assist in maintaining office inventory and supplies
• Assist in travel and meeting arrangements for ED, program staff and committees
• Attend meetings as necessary
• Maintain corporation files and ticklers related to all required filings
• Other duties as assigned

Job Type: Full-time

Pay: $44,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Day shift

Ability to Relocate:

• Troy, NY 12180: Relocate before starting work (Required)

Work Location: Hybrid remote in Troy, NY 12180