Youth Community Administrative Coordinator

Title: Youth Community Administrative Coordinator
Department: Youth Services
JobLocation: 27 Barrow Street
JobStatus: Full-Time
Availability: Monday–Friday 9am-5pm
FLSA: Exempt

About Greenwich House:

Founded in 1902 as a settlement house to help New York’s increasing immigrant population adjust to life in a new country, Greenwich House today offers a variety of programs and approaches that continue to provide thousands of New Yorkers with health and wellness supports, education and personal enrichment, and skills building and cultural experiences.

Position Summary

Greenwich House, a 120-year-old Settlement House in the West Village of Manhattan, is seeking an energetic and mission-driven individual to be the Administrative Coordinator of the Greenwich House Youth Community Center (“YCC”). This full-time role will be responsible for the overall administrative responsibilities associated with the operation of afterschool, summer camp, holiday camp, sports leagues, and one time events.

Primary Responsibilities:

• Plan, organize and direct registration services to facilitate and enhance enrollment in all programs, activities and/or events for grades K-8,
• Manage the payment for services by constituents.
• Responsible for managing the process for scholarships and discounts coordinating responses after decisions are made by YCC Director.
• Manage and maintain the YCC database for enrollment and payment.
• Manage and maintain document repositories on the server.
• Produce all reports for YCC leadership.
• Direct and participate in the compilation and evaluation of enrollment and attendance data for assigned programs.
• Actively communicate and report in a timely manner to YCC Director related to progress, success, needs and challenges of ongoing operations and expansion.
• Ensure all program compliance, including but not limited to, registration, staff documentation and clearances, ratios, attendance tracking, IDs, and building permits.
• Manage all vendor contracts, ordering and inventory.

Secondary Responsibilities:

• Provide a safe, healthy, and diverse space and community for students in the spirit of Greenwich House’s mission.
• Develop and implement in the onboarding and orientation of staff.
• Under the direction of the YCC Director coordinate with GH central teams to manage communications, social media and website as needed.
• Assist in providing ongoing professional development for staff including support for monthly staff meetings.
• Oversee the registration, invoicing, and vendor payments related to YCC programs and activities.
• Ability to step in and lead youth activities when needed.
• Assist in tasks related to adherence to all Department of Health regulations and annual permit renewals.
• Process timesheets and maintain orderly payroll data.

Qualifications:

• 3 years of relevant experience.
• Ability to think and act on the move and adapt plans and approaches as necessary to meet needs and goals.
• Must be a self-starter, working well without close supervision.
• Ability to establish and maintain effective working relationships with program staff and internal and external partners.
• Proven record achieving goals beyond minimal levels of performance.
• Excellent communication (oral and written) and interpersonal skills with proven ability to interact with clients/customers (youth and adults), in person and over the phone, applying tact and discretion, support and direction, as situations demand.
• Possess excellent computer skills
• Committed to maintaining standards of ethics, conduct and organization policies in job related activities.

Vaccination Requirement:

Greenwich House requires all new hires to be vaccinated and recommends all employees, interns, volunteers, and on-site contractors stay up to date with COVID-19 vaccines (including booster shots).

Equal Employment Opportunity (EEO)

Greenwich House is strongly committed to the principle of equal employment opportunity for all individuals. For more information regarding Greenwich House and our EEO statement, please visit https://www.greenwichhouse.org/about/