Administrative Coordinator

Job Title: Administrative Coordinator

BALANCE eating disorder treatment center, a premium treatment center in Manhattan, is seeking a highly motivated, passionate Administrative Coordinator to join our expanding team!

About Balance

Balance has a 12-year legacy of transforming lives by promoting health, healing, and hope to our clients and their families. We serve adolescents and adults by providing all levels of outpatient care. It is our mission to create a transformative therapeutic experience based on our nutritional philosophy of intuitive eating using the All Foods Fit Model. At BALANCE we employ a diversity of treatment modalities to help clients develop a neutral and peaceful relationship with food, body acceptance, and positive self-esteem.

The Position

The ADMINISTRATIVE COORDINATOR provides direct Human Resource and Billing support to the VP of  Operations & HR, HR Manager, Office Manager, Admission and Clinical department, and CEO. Oversees internal EMR systems, prepares and sends invoices, and maintains constant communication with various departments on behalf of the Operations Team.

Responsibilities:

Office Management

• Provide coverage in office from 8:00am – 4:30pm, during known absences for the Office Manager
• Cover in office client breaks
• Provide basic and accurate information in-person via phone/email to clients
•  Maintain the privacy of agency of clients, always assure client confidentiality, and follow HIPPA policies.
• Assist with marketing materials and special events
• Support Recovery Coach Team

Human Resources

• Maintain digital employee records, including contracts, onboarding and offboarding paperwork
• Schedule in-house and external meetings for candidates and staff
• Prepare spreadsheets and create presentations as requested.
• Onboard / Offboard staff and conduct new staff orientations.
• Create job descriptions and maintain job descriptions
• Update Organizational Charts and materials
• Respond to staff emails regarding HR requests.
• Update PTO for staff who are out of office.

Billing

• Assist in creating financial agreements, processing payments and updating QuickBooks, the payment sheets and Zencharts when the VP of Operations and Human Resources is away.

Who You Are:

• Proven work experience as an Administrative Coordinator, Administrator, or similar role
• Must love Math, be a numbers cruncher, can do basic math with ease
  
• Experience working and maintaining client EMR system
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Familiarity with office equipment, like printers and fax machines
  
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills

Benefits:

• 10 Vacation Days
• Accrued sick leave
• Subsidized Health insurance, Dental, Vision
• 401K
• Working with a highly engaged staff
• Paid Training
• Career growth

• Pay: $50,000.00 - $65,000.00 per year

Job Type: Full-time