Administrative Assistant/Word Processor

Administrative Professional / Word Processor

Butler, New Jersey

First Environment, a nationally recognized, multidisciplinary environmental consulting and engineering firm, is seeking a full-time Administrative Professional / Word Processor to help support all areas of the firm from its headquarters office in Butler, New Jersey. Top-notch administrative professionals who meet the following specifications are encouraged to apply.

Responsibilities

· Front Desk Support: Greet and assist visitors, answer and direct phone calls, and manage the reception area.

· Word Processing: Proofread, edit, and format documents, letters, and technical reports/deliverables according to company brand and style guide. Provide Adobe PDF support for technical staff, including redacting, combining files, etc.

· Scheduling: Coordinate meetings, appointments, and events, and assist with setup and logistics of virtual meetings; maintain and distribute company-wide daily and weekly schedule

· Office Supplies: Monitor and order office supplies and maintain inventory.

· Travel Arrangements: Assist with travel bookings and accommodations for team members.

· Filing: Organize and maintain physical and electronic files and documents.

· Certifications & Filings: Assist with renewal of corporate and employee professional business licenses and certifications.

· Training & Events: Schedule and track employee training courses; complete staff registrations for trainings and industry conferences/events.

· Mailings: Sort and deliver mail and deliveries; coordinate shipments and deliveries for field equipment, lab samples, etc.

· Data Entry: Accurately input and maintain records, databases, and spreadsheets.

· General Administrative Support: Provide support to various departments and assist in special projects as needed.

Qualifications

· High school diploma or equivalent; additional education or training is a plus

· Proven experience as an administrative assistant, technical editor, or similar role

· A minimum of 2-3 years of work experience

· Must be able to clear a federal government background investigation

· High level of proficiency in Microsoft Office Suite (Word, Excel, and Outlook) as well as meeting scheduling software (i.e., Zoom, Microsoft Teams)

· Mastery of document design elements in Microsoft Word and Adobe Acrobat, including, but not limited to: formatting and updating tables of contents, using the Styles panel for universal heading and character styles, arranging page breaks for different header and footers throughout a document, combining files in Adobe Acrobat with appropriate links and accessibility, etc.

· Good organizational and time management skills

· Strong communication skills, both written and verbal

· Ability to work effectively in a fast-paced environment under competing deadlines

· Strong attention to detail and accuracy

· Team player with a proactive personality and a high degree of self-motivation

· Professional and friendly demeanor

· Prior experience in engineering, environmental, architecture, or construction industries is a plus but not required

Travel:

No travel is required for this role. The individual in this role is expected to work full-time in First Environment’s Butler, NJ office.

Salary Range

$45-55K

About First Environment

First Environment is a veteran-owned, multi-disciplinary environmental engineering and consulting firm headquartered in New Jersey that has been providing cutting edge environmental solutions since 1987. The firm has earned a reputation for solving and mediating complex environmental challenges facing federal and municipal agencies, public entities, and private organizations. Our professional staff consists of engineers, geologists, environmental scientists, attorneys, economists, business and policy strategists, environmental regulatory specialists, and management system experts, many with advanced degrees and significant experience providing innovative services to organizations across the country. Our multi-disciplinary workforce allows us execute complex projects across the country from our nine office locations in North America. We bring technical knowledge, a collaborative approach, and advanced thinking to develop solutions that meet the demands of today while securing the future for those who will come after us.

We offer employees competitive compensation packages; medical, dental, and vision coverage; life insurance, short- and long-term disability insurance; 401(k); and educational reimbursement.

First Environment is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Excel: 2 years (Required)
• Microsoft Word: 3 years (Required)
• Proofreading, editing documents: 3 years (Required)

Work Location: In person