Administrative Assistant

Christ Community Church in Marion, Iowa is seeking a part-time Administrative Assistant to oversee its day-to-day front-office tasks. The primary responsibility is that of assisting the church with communication, preparing schedules and documentation, maintaining files, and representing Christ Community to its members and church visitors.

To be a success in this position you must be personable, dependable, maintain confidentiality, be organized, demonstrate good oral and written communication skills; along with the ability to work unsupervised and to manage the varied pace of church work. In addition, proficiency with Excel, Publisher, Word, and/or their equivalent, is required.

This person will be responsible for a wide range of administrative & clerical support activities, including the maintenance and organization of the church office area, answering the phone and emails, preparing the weekly church bulletins, draft and assemble the weekly newsletter, and communicate with worship participants and volunteers.

12-month per year, part-time position, 2-weeks paid vacation, flexible work schedule, no other benefits.

Please submit your resume and references to SPPRC.CCC@gmail.com. Review of submitted resumes and references will begin immediately.

Complete Job Description

Christ Community Church

Administrative Assistant

PURPOSE: Primary function is to provide a welcoming, confidential, and positive environment for all callers and visitors of the church during office hours. Additionally, provide support for all activities of the church as well as support services for the Pastor, Custodian, and other Church Leaders as needed.

SALARY: The pay schedule is twice a month, on the 15th and the last day of the month.

POSITION STATUS: Part-time reporting to Pastor and Staff Parish Relations Committee.

HOURS: Monday – Friday (9:00am – 1:00pm, 20 hours per week)

JOB DUTIES INCLUDE, BUT NOT LIMITED TO:

● Maintenance and organization of the church office area.

● Ordering and maintenance of office supplies.

● Maintain church calendars.

● Pick up, distribute and disseminate all mail and correspondence.

● Screen and route incoming calls.

● Answer mail including correspondence, voice mail, etc.

● Check emails and respond in a timely manner.

● Assist with coordinating weddings, baptisms, and building use as made aware of the events.

● Maintain church database which includes reporting membership changes.

● Prepare certificates for church programs as requested (baptism, confirmation, etc.)

● Print and distribute Annual Report once information has been provided.

● Maintain church files and documentation.

● Notify all Pastoral Staff of member hospitalizations, deaths, etc. as they are reported to the church office.

● Prepare, proof, print and make weekly bulletins available.

● Keep electronic copies of all submitted committee meeting minutes.

● Prepare and produce any mailings or electronic communications.

● Communicate information to church members on an as needed basis (typically via email).

● Assist in preparing and maintaining an Office Procedures Reference Manual.

● Maintain church mailing lists and email lists and keep them updated and current.

● Maintain, coordinate and communicate with worship participants and volunteers.

● Respectful and cooperative with all church staff, members, and visitors.

● Evaluation after a 90-day probationary period after newly hired and an employee evaluation annually.

JOB SKILLS AND QUALIFICATIONS:

● Excellent interpersonal, communication, and organizational skills.

● Excellent writing skills.

● Proficient in Microsoft Office.

● With training, become proficient in the use of church management software.

● Ability to maintain confidentiality.

Christ Community is an equal opportunity employer but does exercise its right under the Federal Religious Preference Exception to give preference to practicing Christians.

Job Type: Part-time

Pay: $17.00 - $22.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• Day shift

Ability to Relocate:

• Marion, IA 52302: Relocate before starting work (Required)

Work Location: In person