Administrative Assistant

We believe in rising to a challenge, creating a vision, and providing a solution. We believe in dedication, hard work, and a job well done. We believe in superior service, strong relationships and building lasting impressions. Who are we? We are EFCO.

At EFCO, we believe in helping those responsible for the construction of the world's concrete structures with a safe, reliable, and cost efficient concrete formwork solution. We do this by engineering, designing, manufacturing, supplying and field servicing forming and shoring products for concrete construction. Our Core Values represent the manner in which we expect to do business with our customers and interact with those people around us in the business community. At EFCO, our core values are at the very heart of who we are and what we believe. Quality. Innovation. Integrity. Super Service. These 4 Core Values describe very high standards of professional behavior that all EFCO employees must seek to achieve.

We are looking to fill our Administrative Assistant position in our Des Moines Warehouse. This role works from 7:30 Am to 4:00 Pm Monday through Friday. This role is to help support warehouse operations.

Duties include:

• Tracking UPS deliveries as needed. Adding 365S for all UPS and other freight shipment, including walk-ins. Preparing bill of lading forms for outbound shipments.
• Logging incoming trucks, coordinating double counts with warehouse personnel, and entering all equipment returns. Responsible for downloading photos on shipments and returns.
• Providing administrative support functions including, but not limited to New Hire Kits, processing paperwork, weekly/monthly report preparation and providing support to all warehouse personnel and filing along with retention processes.
• Coordinating billing for equipment and ensuring appropriate signatures are acquired.
• Entering small equipment orders into 365E program. Coordinating lease extraction for warehouse returns into 365L program.
• Sorting, opening, identifying and distributing incoming and outgoing mail.
• Providing other job-related duties or support as required, including but not limited to back-up for District Sales Administrator, answering phones, providing support for Warehouse Manager and pulling up contact names for calls on damages beyond repair (DBR) and unreturned equipment (URE).

Qualifications:

• Candidates will have a high school diploma or equivalent.
• Must be proficient in Microsoft WORD, Excel and PowerPoint with the ability to type 50 words per minute. Experience in Outlook, a plus.
• Detail oriented, good numeric and alpha skills, as well as general filing and record-keeping abilities.
• Must be able to work independently and maintain confidentiality.

Limited travel required.

EOE

We Participate in E-Verify.