Administrative Assistant (Part-Time)

Facility Name: RiverCenter/Adler Theatre

JOB INFORMATION

Job Title: Administrative Assistant

Reports To: Lance Sadlek

FLSA Status: Non Exempt

Prepared By: Lance Sadlek (revisions)

Date Prepared: March 7th, 2024

Approved By: Angela Bohlen

Approved Date: March 19, 2024

SUMMARY

Executes administrative duties at all levels to assist facility staff. The position is currently part-time, three 8hr. days/week with some flexibility and a potential for additional hours. Hours are scheduled in concert with another part-time Administrative Assistant and determined on an ongoing basis.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

1. Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department. Is the voice of VenuWorks, RiverCenter/Adler Theatre, LLC and demonstrates a professional first impression.

2. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.

3. Answers questions about organization and provides callers with address, directions, and other information.

4. Creates and prints memos, correspondence, reports, and other documents as assigned.

5. Completes accounting tasks as assigned.

6. Assists Executive Director with all administrative activities as required with little direction

Other Responsibilities

7. Performs other clerical duties as needed, such as filing, photocopying, and collating.

8. Manages supervisor's calendar and independently schedules appointments.

9. Directs preparation of records such as agenda, notices, minutes, and resolutions for meetings

10. Composes and prepares confidential correspondence, reports, and other complex documents as directed.

11. Creates and maintains databases and spreadsheet files.

12. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.

13. Potential option to work as a facility host for some events.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

1. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

2. Experience working in a computer network environment utilizing Microsoft Word and Excel programs.

LANGUAGE SKILLS

1. Ability to write reports, business correspondence

2. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

3. Ability to speak and understand English.

MATHEMATICAL SKILLS

1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

2. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures ; ability to grasp and interpret the meaning of material; ability to use learned material in new and concrete situations; ability to break down material into its component parts so that its organizational structure can be understood; ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment; ability to put parts together to form a new whole or proposed set of operations; ability to relate ideas and formulate hypotheses; ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards; ability to appraise judgments involved in the selection of a course of action; ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.

CERTIFICATES, LICENSES, REGISTRATIONS

1. None specified for this position.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to talk or hear.

2. The employee frequently is required to sit and reach with hands and arms.

3. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.

4. The employee must occasionally lift and/or move up to 25 pounds.

5. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles.

2. The noise level in the work environment is usually moderate.

CONCLUSION

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. This is not an all inclusive list of responsibilities, duties, and skills required of personnel so classified. Further, this job description is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of any employee under his/her supervision. I understand that employment is at the will of the employer and either the employer or the employee may terminate the employment with or without cause at any time.

Job Type: Part-time

Expected hours: 24 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible schedule

Schedule:

• Day shift
• No nights

Work Location: In person