Senior Administrative Assistant - Engineering (Onsite)

Want to work with some of the most talented, dedicated people on the planet? Do you value relationships, commitment, innovation and integrity? Want to be a part of a company that was named by Forbes magazine as 2017 America’s Best Employer in Aerospace and Defense Industry?  

At Collins Aerospace, it’s our people who make the difference and are the backbone of our technologies. We are currently searching for a Senior Administrative Assistant to join our team in Cedar Rapids, IA. Employing some of the most talented, dedicated people on the planet is not by chance. People from all over the globe choose Collins Aerospace as the cornerstone of their careers, helping create and deliver communications, integration, and engineering solutions that our global customers demand so that our world keeps moving and stays connected. Join Collins Aerospace and help shape our future while creating yours. 

The Avionics Applications Engineering Department is looking for a cheerful, motivated and collaborative Administrative Assistant to primarily support the engineering teams with planning, arranging travel, coordinating calendars, supporting meetings, coordinating and helping with special projects. Additional responsibilities will be to keep up to date with upcoming changes, assisting with rolling out and training any newly introduced computer sites and policies, work closely and collaborate with the other four Administrative Assistants in the Avionics Programs directorate with updates, tasks and organizational events together.   

This is an onsite position based in Cedar Rapids, Iowa.

Job Responsibilities: 

• Scheduling, maintaining various Calendars, assists in set up of Community of Practice (CoP) meetings.  

• Travel arrangements and expense report processing, both domestic and complex international.  

• Collaborating with all levels of Collins Aerospace staff and external people to coordinate activities.  

• Tracking departmental budgets and assisting leaders in determining budget requirements.  

• Clarifying policies related to department activities.  

• Space management and setup for each new employee, loan-in, or contractor.  

• Updating internal websites and collaboration sites.  

• Assembling complex data (i.e., tables, charts, reports and memorandums) under general direction.  

• Attending meetings, seminars, etc., to take notes or furnish information.

• Identifying, initiating, and coordinating projects to fulfill departmental administrative needs.  

• Office supply maintenance and ordering.

• Performs and assists with special projects as required.  

• Share Drive Steward for department drives, including creating/updating Access Control Plans and SAFE requests for visitors and foreign nationals requiring access.

• Travel arrangements and expense report processing, both domestic and complex international. 

• Visa/Passport processing both foreign nationals and US Citizens. 

• Assembling and coordinating presentations and documents. 

• Generating and reviewing department files, including highly sensitive or confidential information.  

• Training, guiding, or assigning work to less experienced administrative staff. 

Qualifications you must have: 

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
• U.S. Person (U.S. citizen, permanent resident, refugee or asylee) or eligible to obtain necessary export authorizations required. https://www.ecfr.gov/current/title-22/chapter-I/subchapter-M/part-120/subpart-C/section-120.62

• Previous administrative experience is required. 

• Microsoft Office experience required.

Collins Aerospace, a RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

Our Avionics team advances flight deck solutions, airborne communications, vision systems, sensors and fire protection for commercial and military customers around the world. That means we’re helping people reach their destination safely and keeping pilots, passengers, flight crews, airlines, airports and military personnel connected and informed. And we’re providing industry-leading fire protection and safety systems that our customers can count on when it matters most. Are you ready to learn from the most knowledgeable experts in the industry, develop the technologies of tomorrow and reach new heights in your career? Join our Avionics team today.

#reempowerprogram

This role is also eligible for the Re-Empower Program. The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey. Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience. Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX.

Minimum Program Qualifications:

To qualify for the Raytheon Technologies, Re-Empower Program, candidates should:

• Be on a career break of one or more years at time of application.
• Have prior experience in the functional area of interest.
• Have interest in returning in either a full-time or part-time position.

Collins Aerospace Diversity & Inclusion Statement:

Diversity drives innovation, inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.

WE ARE REDEFINING AEROSPACE.

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires in-person meetings.

Some of our competitive benefits package includes: 

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance         
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions.
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
•  And more! 

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.

Apply now and be part of the team that’s redefining aerospace, every day.