Administrative Assistant

Responsible for providing Administrative Assistance to Management, and Administrative Staff at CMS, Inc. Work includes coordination of a variety of support tasks for the office. Incumbents must exercise a high level of confidentiality, effective time management, and be self-directed, needing minimal supervision. Effectively manage the front office and treat everyone with dignity and respect.

Position responsibilities:

• Answer switchboard; respond timely to voicemails and emails; make photocopies; fax and distribute incoming and outgoing mail and email.
• Create all correspondence for organization, i.e. monthly staff schedule, activity schedule, legal documents, and resident clothing vouchers. Edit, and proofread material for accuracy, completeness, grammar, and formatting before submission.
• Input Incident Report information on MCIS and download information/reports from the system.
• Prepare reports for agency as requested, i.e. vacancy list, facility licensing and forms.
• Manage distribution of committee reports (Human Rights, Incident Management Committee, and Safety/Infection Control).
• Organize and maintain company files - hard copy and public drive.
• Display a welcoming and enthusiastic attitude and ensure the front office is clean and inviting at all times. Ensure upkeep of the copier and phone system.
• Organize, and assist with office meetings, parties and events as needed.
• Compiles information for and prepares a wide variety of reports;
• Arranges for conferences, including space, time, and participants;
• Organize and sort mail, faxes, and deliveries;
• Maintain the conference room schedule;
• Maintain appropriate interpersonal relationships with employees, peers, and individuals.
• Comply with all CMS and DDS regulations and policies and attend all CMS and DDS required meetings and training as needed.
• Ability to work as a team player.
• Dress professionally at all times.
• Other duties as assigned

Essential skills and experience:

• Bachelor Degree preferred
• Successful completion of a Physical and Criminal Background Check
• Five years office administrative experience and computer skills (i.e. knowledge of Microsoft Office Suite)
• High degree of confidentiality.
• Display a positive attitude.
• Professional work ethics.
• Problem solving and effective communication skills
• Ability to maintain fairly complex and confidential records, to assemble and organize data, and to prepare reports from such records;
• Ability to compose letters and reports;
• Ability to monitor the work of others;
• Ability to establish and maintain effective working relationships with other employees and the public.

Job Type: Full-time

Pay: $22.00 - $23.00 per hour

Job Type: Full-time

Pay: $22.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Must be able to type a minimum of 80 wpm
• Must if a strong command of the English Language
• Must be able to Proof Read and Edit Documents

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 2 years (Required)

Work Location: In person