Administrative Assistant

T&T Construction is hiring a bi-lingual (English/Spanish) full-time Administrative Assistant / Receptionist to assist corporate office operations in the Souderton PA office.  

Purpose of Position

An Administrative Assistant helps the director for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.

Knowledge, Skills & Abilities

(English/Spanish plus) both verbal and written fluency required.

• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail and have excellent  organizational skills
• Outstanding organizational and communication skills - both verbal and written.
• Must have exceptional computer/technology skills in a Windows/Microsoft Office environment and the ability to utilize all office equipment.
• Must have excellent interpersonal skills, customer service skills, vendor service skills and organizational skills.
• Ability to manage multiple tasks and prioritize; work effectively under pressure and meet established deadlines.
• Dependable and self-motivated with attention to detail.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Ability to function well in a high-paced and at times stressful environment

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems
• Strong knowledge of Preconstruction procedures and basic bidding processes including some technical knowledge
• Ability to work confidentially and independently, seeking assistance as needed.

Education and Experience:

• Bachelor's degree in Business Administration or related field preferred
• At least four years of related experience required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Able to lift 20 pounds and use a hand truck with 40 pounds.

Responsibilities include but are not limited to:

• Assist and manage key positions professional and personal schedule such as Regional Director.

• Answer and respond to emails and phone calls, communicate messages and information to the executives in a timely manner.
• Ability to create agendas, mail, email, phone calls, client management, run errands and other company logistics, and send messages with complete detail.
• Receive, effectively screen, and route all incoming calls in a timely manner using a three-line switchboard.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, vendor links etc.
• Serve all visitors by appropriately Greeting, welcoming, and directing them, this includes all vendors, clients, job candidates, and customers.  
• Manages incoming and outgoing FEDEX packages and mail; includes handling, sorting, and distributing all incoming and outgoing packages.
• Make travel arrangements for Regional Director, General Superintendent, and other leaders as needed such as booking flights, cars, and hotel or restaurant reservations.
• Maintains supplies inventory by checking stock to determine inventory level, and anticipating needed supplies, placing, and expediting orders for supplies in general area plus kitchen area.  
• Assists with business cards and creating list T&T branded company apparel. 
• Schedule and confirm appointments, meetings, and maintain event calendars for preconstruction team.  
• Prepare meeting rooms in advance for scheduled events (notebooks & pens, order lunch, setup presentations, etc.)
• Take, compile, and produce meeting minutes and handle sensitive information in a confidential manner.
• Event planning assistance includes ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team.
• Manage the company’s lobby area. Maintains safe and clean reception area by complying with procedures, rules, and regulations. 
• All other duties as required or assigned.

All applicants must take a quick Predictive Index Behavioral Assessment.  To take the test CLICK HERE or copy and paste the link below into your browser:

https://assessment.predictiveindex.com/E8z/a5a3b335-d384-4191-84c4-3e91d9a939f6?type=candidateba

T&T Construction serves the construction industry by providing turnkey solutions for horizontal and vertical Concrete construction.  Structural types range from but are not limited to the following types of concrete work on a “Turnkey” basis: Cast-in-Place, tilt wall systems, and infill and load-bearing Masonry work.  T&T Construction services a vast geographic market with its expertise, from the Southeast, Mid-Atlantic, and the Northeast markets. T&T Construction has offices in Florida, Georgia, and Pennsylvania. 

For more information on the company, visit our website at https://www.ttcfl.com/